Budget Specialist III

Texas A&M•Prairie View, TX

12d

About The Position

The Budget Specialist III is responsible for managing all aspects of departmental financial operations, including preparing and monitoring annual operating and summer instructional budgets, reconciling accounts, and ensuring compliance with university policies. The Budget Specialist oversees departmental human resources processes for faculty, staff, and student employees, manages payroll and procurement activities, supports grant administration, and maintains accurate fiscal records. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Requirements

Bachelors degree in applicable field or equivalent combination of education and experience.
Five years of related experience in budgeting and accounting
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.

Nice To Haves

Bachelor’s degree in Accounting or a Business-related field.
Detail-oriented and highly organized.
Strong analytical and problem-solving skills.
Proficiency with word processing, spreadsheet, and database applications.

Responsibilities

Prepare and monitor the COB annual operating and summer instructional budgets; reconcile departmental accounts, take corrective action as needed, and prepare merit documents.
Oversee HR processes for the department, including creating positions, processing new hires, terminations, and personnel actions for faculty, staff, and students.
Manage costing allocations, data changes, compensation adjustments, one-time payments, and promotions in Workday.
Run monthly and bi-weekly payroll calculation reports to verify employee salaries and ensure accuracy.
Manage departmental procurement, including vendor setup, submitting purchase requisitions, initiating contracts, processing invoices in AggieBuy, and reviewing/approving ProCard and travel expense reports in Emburse.
Reviews teaching overloads, supplemental pay, payroll adjustments, Memorandums of Appointment (MOAs), offer letters, and summer contracts.
Submit Department Budget Requests (DBRs) to move funding, Payroll Cost Transfers (PCTs), Interdepartmental Orders (IDOs), journal entries, and account profile request forms.
Review Time & Effort reports for compliance and accuracy.
Collaborate with Sponsored Research Services and Title III to support faculty and staff in managing grant funds, ensuring compliance with institutional policies and funding agency requirements.
Maintain accurate and organized departmental fiscal records in accordance with university record retention guidelines.
Performs duties as assigned.