Budget and Operations Manager

CSU Careers • San José, CA

2d

About The Position

San José State University is seeking a highly skilled Budget and Operations Manager to join the Division of Research and Innovation (R&I). Reporting directly to the Vice President for Research and Innovation, this position plays a vital role in coordinating the division’s budgeting, personnel administration, and daily operations. The incumbent will support a range of campus research programs and accounts across the SJSU enterprise, including CSU, Research Foundation, and Tower Foundation.

Requirements

• A bachelor’s degree and/or equivalent training
• Five (5) years of administrative work experience
• Experience successfully managing a large complex budget
• Strong written communication skills
• Strong analytical and administrative management skills
• Experience with compliance policies and procedures
• Strong written and oral communication skills
• Ability to work within a collaborative team
• Excellent customer service and public relations skills
• Working knowledge of managing budgets including processing requisitions, payment of invoices, fund transfers, and guidelines for the variety of types of funds handled in R&I (CSU Operating Funds, Professional and Continuing Education - PaCE, Tower and Research Foundation Accounts)
• Working knowledge of and ability to apply the California Education Code regulations, CSU Executive Orders, SJSU policies, budgetary and financial policies and guidelines of the CSU/SJSU, and policies and procedures in R&I.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
• Ability to use appreciable judgement in the development of policies and procedures related to issues
• Work requires coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities
• Ability to establish and maintain professional and cooperative working relationships with administrators, faculty, staff, students, state, federal and local governments agencies as well as the general public
• Ability to exercise initiative, flexibility, good judgment and discretion

Nice To Haves

• A bachelor’s degree in finance or business administration
• Five (5+) years of high-level executive administrative work experience
• Experience with finance, budget and administration within higher education environment
• Experience with research compliance policies and procedures

Responsibilities

• Oversee and analyze budgets for multiple accounts and funding sources within the division
• Generate budget forecasts, coordinate fund allocations, and ensure compliance with CSU and SJSU financial policies
• Serve as the principal contact for coordination between the Research & Innovation Division and Academic Affairs
• Manage daily operations of the Office of Research, including scheduling, communications, and event support
• Support the hiring and onboarding process for division personnel in collaboration with University Personnel and Faculty Affairs
• Implement and manage administrative processes for programs and research activities funded through the CSU and SJSU
• Maintain confidential records related to staffing, payroll, and project administration
• Act as point of contact for internal and external stakeholders, including Chancellor’s Office, auxiliary organizations, and external agencies

Benefits

• San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.
• For more information on programs available, please see the Employee Benefits Summary

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees