Budget and Purchasing Manager

City Of Keller•Keller, TX

2d•Onsite

About The Position

Under the direction of the Chief Financial Officer and/or Designee, the Budget/Purchasing Manager is responsible for the administrative oversight, strategic planning, and day-to-day operations of the budgeting and purchasing activities in the Finance Department.

Requirements

Required knowledge and experience is normally obtained through the completion of an advanced education from an accredited educational institution of higher learning resulting in a Bachelor's Degree in Finance, Public Accounting, Public Administration or related field, and one (1) to three (3) years of work related experience in Purchasing, Budgeting or Accounting is required.
Knowledge of municipal finance systems and purchasing regulations
Experience with legislative compliance and audit processes.
Work requires the ability to read letters, memos, contracts, professional and industry literature, spreadsheets and other job related analysis.
Work requires the ability to understand and develop computer models for cost analysis and compose financial and budgetary reports.
Work requires substantial independent judgment and decision-making.
Work is widely varied, involving analyzing and evaluating many complex and significant variables, to include basic mathematical calculations.
Competent in the use of Microsoft Excel, Word, Outlook, Power Point and organization specific software.
Must be able to research, compile and analyze data, and then present findings to management in an acceptable format.
Must exhibit attention to detail, accuracy, and safety.
Must be able to monitor and assess workload and projects.
Ability to work under high demands, short time constraints, and pressure of a fast paced work environment.
Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, and the general public.
Ability to learn or knowledge of financial record keeping and basic accounting principles.
Ability to interpret and implement State Purchasing laws, centralized and decentralized municipal purchasing, contract law, and inventory control processes and procedures.
Must possess a valid Texas Class C driver license.
Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.

Nice To Haves

Public purchasing experience is preferred.
Public Purchasing Certification is preferred.

Responsibilities

Assist in the recruitment, training performance evaluation, assignment of duties, promotion, and discipline or termination of purchasing personnel, as needed.
Oversee and manage the operations of the Purchasing Division, including supervision and coordination of Purchasing Agent and Accounts Payable Technician, ensuring effective procurement practices, vendor management, contract compliance, and alignment with budgetary goals.
Plan, develop, and implement procurement strategies, policies, procedure manual, standard operating procedures (SOP), training programs, templates/forms to ensure compliance with internal controls and external regulations.
Conduct legislative reviews related to purchasing and implement necessary changes to process and policies.
Analyze procurement activities and systems for efficiency improvements and compliance optimization.
Manage the Capital Improvement Program (CIP) process, including conducting quarterly update meetings with departments to establish spending schedules, purchase order issuance, and retainage compliance.
Manage specialized programs including the Purchase Card, Auction, and Project Accounting, including issuance of budgets, assignment of general ledger and project account codes, and reconciliation with the general ledger.
Performs duties necessary to prepare, develop, implement and track the annual budget for the Finance Department and all other City Departments.
Responsible to assist Department Heads in budget preparation and forecasting; general research, analysis and problem solving to ensure proper allocation and expense monitoring.
Performs duties necessary to support the Finance Department with the implementation of the fiscal policies and procedures, reporting methods, and analysis of the payroll, budget, accounting, utility billing and the other financial operations of the City.
Duties include, but are not limited to, the preparation of financial reports and reporting; research; audits; revenue and expenditure tracking and allocation; and trend and data analysis.
Assists with the preparing, tracking and forecasting revenue, expenditures, and replacement funding.
Performs additional duties as assigned.