Brokerage Services Coordinator

Cantor Fitzgerald•El Segundo, CA

1d•$60,000 - $65,000

About The Position

Newmark’s West Coast Investment Sales team—led by Kevin Shannon—seeks a highly motivated and detail-oriented brokerage services coordinator to assist with administrative management tasks for one of the most active investment sales platforms in the country. The team has closed over $75 billion in institutional sales and structured financings and has maintained the #1 market share for office sales in Greater Los Angeles for five consecutive years. This is a rare opportunity to join a high-performing, fast-paced team and work directly on landmark transactions with a best-in-class group of professionals.

Requirements

Clear and confident written and verbal communication
Ability to manage multiple projects simultaneously
Highly organized with strong time management
Consistently responsive and client-oriented
Detail-oriented with the ability to prioritize tasks, and meet deadlines in a fast-paced environment
Energetic self-starter who is flexible, organized and conscientious

Responsibilities

Maintain firm, office, and client brand standards by producing and updating marketing materials using approved templates, including flyers, proposals, tour books, offering memoranda, maps, floor plans, qualification packages, touch pieces, and market surveys.
Review marketing specifications to ensure accuracy, consistency, and compliance with firm standards prior to distribution.
Coordinate mass marketing campaigns and property marketing blasts using Revere, Campaign Breeze and other approved platforms.
Manage marketing reports and campaign performance materials as requested by the brokerage team.
Provide access to and manage secure data rooms within Revere, ensuring accurate and timely document uploads.
Compile and submit marketing invoices to Revenue upon deal closing; coordinate with internal stakeholders to ensure proper documentation and approvals.
Prepare and distribute closing announcements in accordance with firm guidelines.
Maintain and update client, prospect, and buyer databases within Salesforce and Ideal to ensure data accuracy and integrity.
Request bi-weekly deal updates from brokers and circulate deal sheets in advance of team meetings.
Manage buyer lists and support targeted outreach initiatives.
Respond to inbound inquiries from outside brokers and internal stakeholders in a timely and professional manner.
Provide front-line client support, including greeting clients, directing phone traffic, and coordinating property tours and appointments.
Coordinate complex on-site and off-site meetings, conferences, and travel arrangements for brokerage professionals.
Create, maintain, and archive physical and electronic files, including transaction and marketing records, in accordance with firm retention policies.
Perform general administrative functions, including preparing correspondence, managing marketing invoices, and submitting expense reports.