Brokerage Coordinator

HPI Real Estate Services & Investments • West Lake Hills, TX

2d

About The Position

HPI is growing quickly and needs to add a full-time Brokerage Coordinator to our Tenant Advisor team! The Brokerage Coordinator serves as a dedicated strategic and operational partner to our Tenant Advisor team. This proactive, driven, and curious professional plays a critical role in managing a wide range of responsibilities—from client service and transaction support to marketing coordination and administrative functions. Thriving in a fast-paced environment, the Brokerage Coordinator is highly adaptable, able to shift seamlessly between tasks while maintaining a strong grasp of the big picture. Acting as a direct line of communication to brokers and collaborating across departments, this individual ensures efficient service delivery, operational excellence, and high-quality client outcomes.

Requirements

• 2 years of experience as a Brokerage Coordinator or similar role.
• Bachelor’s degree preferred.
• Ability to multitask and prioritize tasks.
• Detail-oriented
• Ability to work independently and collaboratively.
• Possess excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and third-party CRM, commercial real estate software, services, etc.
• Proactive and solution-oriented; anticipate needs before they arise.
• Attention to detail.
• Strong organizational and time management skills.

Responsibilities

• Deal Coordination – produce surveys, call brokers to confirm details, set up property tours, etc.
• Financial Analysis
• Prepare marketing materials, market condition reports and coordinate client communications – coordinate with team on marketing
• Manage, monitor, and report monthly on the progress of lease terminations, renewals, rent commencements, and increases.
• Draft Commission Agreements, Engagement Letters, Listing Agreements
• Maintain and account for our subscriptions with various listing services and our team’s listings
• Attend Strategy Sessions with team and others
• Assist with prospecting - research companies for contact information (Names, Phone #s, and Email Addresses)
• Abstract leases and draft proposals and letters of intent
• Assist with team events and client entertainment organization
• Provide administrative support for brokerage activities, including documentation and record-keeping
• Provide day-to-day support, including calendar management, expense reporting, and contact list maintenance.

Benefits

• Health, dental and vision insurance
• 401k with a safe harbor company match
• PTO and paid company holidays
• Paid life insurance
• Maternal/Paternal leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level