Briefing Coordinator

Aston Carter

3d•$30 - $30•Hybrid

About The Position

Aston Carter is partnering with a fast-growing global media startup that operates at the intersection of business, policy, and economic leadership. Our client convenes some of the world’s most influential decision-makers through its annual Global Economy Summit, a premier event attended by top CEOs, Fortune 500 corporate sponsors, global business leaders, and prominent political figures. This opportunity offers the chance to work closely with a high-profile leadership team and play a hands-on role in supporting a world-class global event that shapes conversations around the future of the global economy. The environment combines the pace and ownership of a startup with the visibility and credibility of an established global platform. Team members gain rare exposure to senior executives, global partners, and influential stakeholders while contributing to work that has real impact on a global stage. This role is ideal for candidates who thrive in dynamic environments, value mission-driven work, and are excited by the opportunity to support high-level economic and business dialogue.

Requirements

1+ years of experience in a policy, research, executive support, or strategic communications role.
Outstanding written communication, including the ability to craft compelling invitations and executive briefs.
Strongest organizational and time-management skills, adept at juggling multiple relationship streams in a high-volume, high-intensity environment.
Knowledgeable about major business and economic trends, along with skills to translate them into mainstage moments and other convenings for executives, with assistance from the editorial team.
Sophisticated presence, with the balance of gravitas and confidentiality required to handle executive interactions

Responsibilities

Draft participant biographies and identify key connection points to session themes.
Prepare detailed briefing memos, spanning editorial topics, suggested questions, and logistics.
Ensure that all materials are executed without error and that details and formatting are consistent.
Maintain timely and professional correspondence.
Work cross-functionally with editorial, content, and events teams.
As needed, correspond with program speakers and attendees to request confirmations and share updates.
Maintain availability on Slack from 9:00am-5:00pm, Monday through Friday and respond to team communications in a timely manner.
Attend weekly status meetings and provide weekly end of week updates via email.