Brand Home Retail Warehouse Inventory Coordinator

Bacardi • Louisville, KY

20d

About The Position

RESPONSIBILITIES - WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE Inventory Procurement Assist both Tour and Retail Lines of business with stocking of supplies specifically relevant to offerings. Sets up new inventory vendors in Anchor, Spirits 360, and SAP per Accounts Payable processes. Inputs Purchase Orders and Good Receipts into SAP. Responsible for cataloguing and tracking orders, deliveries, invoices, and all other purchase related documents and information. Maintaining all digital copies of vendor sales quotes, purchase orders, invoices. Receive deliveries of goods to Brand Home inventory storage. Reconcile invoice with purchase order to process accordingly. Prepares and reviews for accuracy all pick slips, warehouse manifests, and carrier scheduling. Inventory Duties Execute brand home retail inventory processes and procedures (physical and electronic) for accurate inventory management (weekly, monthly, and yearly). This includes inventory processes for: Direct to Consumer Spirits, Online Store, Virtual Events, Inter-Company requests, Special Release Pre-sale, and any other business activity that requires inventory to be updated outside the typical POS process. Responsible for reconciling all Square POS transactions within Anchor in a timely manner to ensure correct financial reporting Continuous improvement mindset of assessing and improving flows of supplies through Louisville Distilling Company. Identifying, analysing, and addressing gaps in inventory processes. Shares inventory numbers with Brand Home Supervisor & Retail Manager and delivers reorder timing and order numbers based on sales trends for approval by relevant Manager Ensures all documentation related to inventory flow is complete, accurate, and filed correctly. Reviews depletion trends and recommends changes within inventory stock based on use. Monitors inventory holdings for par levels both physical and in Anchor. Maintains storage areas: keeping all well labelled, clear of debris, and safety compliant. Work with the Brand Home Retail Warehouse associate and Retail Manager to oversee a team and execute monthly stock takes as they relate to inventory holdings levels and report findings to Retail Manager Forecast inventory items and identify retail trends and offer recommendations. Execute the creation of written descriptions, barcodes, and POS creation for new products Other duties as assigned by Retail Manager. Ecommerce Duties Upload updated images to Content Hub Inspecting landing pages, product information, checkout options, and all other pertinent website-related systems to ensure their visual appeal, accuracy, and ease of use. Fulfil online intercompany requests and special requests as needed. Systems In Anchor: Inspecting product pages, product information, checkout options, and all other pertinent Point of Sale related systems to ensure their proper use, functionality, and ease of use. Adhere to procedures necessary to navigate the POS, transact a purchase, and identify a purchaser’s history. Update a Product page’s price, location within the navigation, CoGS, and other pertinent POS functions. Work with Anchor / Spirits 360 developers on problem solving and system improvements. Heavy Equipment Trained and able to operate the Bigfoot and multiple models of forklifts used onsite for the safe movement and storage of liquid and retail inventory. Manage the general maintenance and safety procedures of equipment. Customer Service Communicate with guests through various forms of communication including email, phone, and other digital platforms Assist with tour and transportation requests as directed by Brand Home Retail Manager and Visitor Experience Manager Other duties as needed in relation to guest communications

Requirements

• Minimum of two years retail or inventory operations experience.
• Must possess and exhibit strong ability to work cohesively with others to accomplish Company objectives
• Excellent organizational, interpersonal, and follow-up skills
• Excellent oral and written communication skills
• Strong supervisory and leadership skills
• Must possess strong analytical skills
• Excellent decision making and independent judgement skills
• Must be detailed oriented and have the ability to multi-task
• Must be results-driven, with a strong ability to solve complex problems
• Ability to handle stressful, fast-paced, rapidly-changing environment
• Possess and exhibit strong project management skills
• Self-motivated and possess ability to work independently as well as in a team environment
• Ability to work under pressure and to strict deadlines
• Ability to coordinate and conduct effective meetings/training for large groups (20 – 30 individuals)
• Excellent presentation skills
• Willing to work flexible hours including weekends and holidays
• Proficient personal computer and software skills (SAP, Microsoft Excel, other Microsoft Office suite software, etc.)
• Good problem-solving abilities
• Strong commitment to dependability and timeliness – must have strong time management skills
• Ability to lift up to 50 lbs.
• Structured Thinker with ability to visualize & drive solutions

Nice To Haves

• Bachelor’s Degree in business or related field preferred
• Or an Associate’s degree plus four (2) years of related work experience
• Or six (6) years operational experience in a relative position and post-secondary education combination.
• Living our Values and demonstrating high Learning Agility will be fundamental not only for success in this role, but also for potential growth to other roles across Louisville Distilling Company in the future.
• We have a clearly defined Leadership Excellence framework, and you will be expected to be a role model of all 6 elements: Focus Externally to Win / Drive Execution & Results / Lead Strategically & Know your Business / Make the Matrix Work / Lead by Example /Develop and Inspire Talent.
• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience
• LEADERSHIP AGILITY At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.
• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility : You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility : You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Responsibilities

• Inventory Procurement Assist both Tour and Retail Lines of business with stocking of supplies specifically relevant to offerings.
• Sets up new inventory vendors in Anchor, Spirits 360, and SAP per Accounts Payable processes.
• Inputs Purchase Orders and Good Receipts into SAP.
• Responsible for cataloguing and tracking orders, deliveries, invoices, and all other purchase related documents and information.
• Maintaining all digital copies of vendor sales quotes, purchase orders, invoices.
• Receive deliveries of goods to Brand Home inventory storage.
• Reconcile invoice with purchase order to process accordingly.
• Prepares and reviews for accuracy all pick slips, warehouse manifests, and carrier scheduling.
• Execute brand home retail inventory processes and procedures (physical and electronic) for accurate inventory management (weekly, monthly, and yearly).
• Responsible for reconciling all Square POS transactions within Anchor in a timely manner to ensure correct financial reporting
• Continuous improvement mindset of assessing and improving flows of supplies through Louisville Distilling Company.
• Identifying, analysing, and addressing gaps in inventory processes.
• Shares inventory numbers with Brand Home Supervisor & Retail Manager and delivers reorder timing and order numbers based on sales trends for approval by relevant Manager
• Ensures all documentation related to inventory flow is complete, accurate, and filed correctly.
• Reviews depletion trends and recommends changes within inventory stock based on use.
• Monitors inventory holdings for par levels both physical and in Anchor.
• Maintains storage areas: keeping all well labelled, clear of debris, and safety compliant.
• Work with the Brand Home Retail Warehouse associate and Retail Manager to oversee a team and execute monthly stock takes as they relate to inventory holdings levels and report findings to Retail Manager
• Forecast inventory items and identify retail trends and offer recommendations.
• Execute the creation of written descriptions, barcodes, and POS creation for new products
• Upload updated images to Content Hub
• Inspecting landing pages, product information, checkout options, and all other pertinent website-related systems to ensure their visual appeal, accuracy, and ease of use.
• Fulfil online intercompany requests and special requests as needed.
• Inspecting product pages, product information, checkout options, and all other pertinent Point of Sale related systems to ensure their proper use, functionality, and ease of use.
• Adhere to procedures necessary to navigate the POS, transact a purchase, and identify a purchaser’s history.
• Update a Product page’s price, location within the navigation, CoGS, and other pertinent POS functions.
• Work with Anchor / Spirits 360 developers on problem solving and system improvements.
• Trained and able to operate the Bigfoot and multiple models of forklifts used onsite for the safe movement and storage of liquid and retail inventory.
• Manage the general maintenance and safety procedures of equipment.
• Communicate with guests through various forms of communication including email, phone, and other digital platforms
• Assist with tour and transportation requests as directed by Brand Home Retail Manager and Visitor Experience Manager
• Other duties as needed in relation to guest communications

Benefits

• Competitive Pay Package
• Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
• Retirement/Pension Plan
• Medical, Critical Illness, and Life Insurance
• Calm Meditation App subscription (free)
• Employee Assistance Programs
• Best-in-class, family-friendly, and inclusive leave policies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level