BRANCH EVENT COORDINATOR

SELECT EVENT GROUP INC•Rockville, MD

6d•$43,768 - $65,703

About The Position

The Event Coordinator (EC), is part of one of Selects Event Teams, administratively supports the event team, and works closely with internal departments around planning for and executing projects of various scope and size. This position is designed to provide administrative strength capable of driving existing processes and managing significant amounts of detailed information. Ideal candidates will be detail-oriented, responsive, reliable, have the ability to prioritize various tasks and will enjoy working in a fast-paced environment. Adherence to deadlines and great planning/follow through is a must.

Requirements

High School Education and 2 years of relevant experience (JR.), Bachelors Degree Preferred
Demonstrated ability to communicate
Excellent listening, verbal, and written communication skills
Self-Motivated and able to thrive in a results driven environment
Proven ability to administratively manage multiple projects at a time while paying strict attention to detail
Must be organized
Must be ethical
Must be able to assess situations and make decisions based on urgency and risk
Must be able to set priorities, determine strategies and solve problems
Critical thinking skills
Attention to detail and adherence to deadlines
Experience with Microsoft Office Suite
Self-Starter, Takes Initiative
Teamwork/collaboration
Interpersonal skills

Responsibilities

Manage job-specific information throughout the entire event lifecycle
Create and maintain equipment reservation tickets
Complete job costing for each event and update with actuals costs after event is complete
Create job folders and make sure they are kept up to date with all relevant documents
Write customer proposals
Job closing and submittal of contracted services invoices for payment
Client Invoicing and collecting payment
Act as liaison and facilitate communication between sales team and operations as needed
Process Adherence:
Adherence to all company policies and procedures
Team expert on the process related to the event lifecycle
Ensure team members in the field are following applicable policy and procedure
Customer Service:
Provide high level of customer service and professionalism
Serve as second point of contact for clients after Event Sales Consultant
Collaboration and Teamwork:
Establish strong working relationships with each team members as well as other employees within Select Event Group
Provide training and support to other members of assigned team including Event Sales Consultants and Event Coordinators/Operations Coordinators and Field crew
Demonstrate a help first mentality when issues arise