Branch Administrator Assistant

Ruppert Landscape Maintenance•Frederick, MD

10d•Onsite

About The Position

Position Description: The position is the first point of contact for customers and employees and is responsible for looking after all aspects of a professional office environment. The Administrative Assistant operates with direction from the Branch Administrator and may work on projects independently.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills and interpersonal skills
Ability to use PC and widely used software packages (Excel, MS Word, PowerPoint)
Ability to meet deadlines; accomplish work in order of priority.
Experience as a receptionist or in an administrative position in a fast-paced office environment.
English, Bilingual Spanish a plus.

Nice To Haves

Landscape experience is e a plus.
English, Bilingual Spanish a plus.

Responsibilities

Develop a clear understanding of the philosophies by which the company operates
Answer all phone calls with a “smile” in the voice and efficiently connects the caller with the requested contact or is able to advise the proper contact for the request.
Files vendor, customer, and personnel documents
Processes all outgoing mail and maintains the postage meter.
Manages incoming mail, properly distributing it to appropriate recipients.
Sends and receives express packages, matching charges with invoices.
Orders all office supplies and uniforms, regularly comparing prices and matching charges with invoices.
Sorts and stores all uniform and office supply deliveries
Welcomes visitors and makes them comfortable while waiting
Administrative assistance as needed.
Work closely with Branch Administrator to provide administrative support to branch and shop operations
Other duties as assigned