Branch Administrative Assistant

Miller Electric Company•Pompano Beach, FL

About The Position

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems. The Branch Administrative Assistant at Miller Electric reports directly to the Vice President and Senior Director in charge of the office. Responsibilities are focused on providing support for the entire branch. Critical abilities for this position are strict attention to detail and the ability to shift from one process or function to the next rapidly and seamlessly. The applicant must also be proficient at both Microsoft suite programs.

Requirements

High school diploma
Excellent personal interaction and communication skills
Ability to maintain a high level of trust and confidentiality with sensitive items
Positive attitude and the ability to work with and learn from others
MS Office computer skills (Word, Excel, PowerPoint, Teams)
Excellent attention to detail
Ability to work independently

Nice To Haves

Knowledge of the Construction industry
Knowledge of SharePoint
Experienced with COINS
Payroll experience

Responsibilities

Communications: Must possess strong interpersonal skills within the office, customers, vendors. Building on our core values of trust, collaboration, safety, quality, stewardship and community.
Human Resources: Process termination payroll and paperwork. Workman’s Compensation Claims processing by company standards and Payroll Management weekly, troubleshooting any issues.
Invoice Processing: Create invoices, obtain liens as requested, process through accounting and submit to customer by way of online portals, e-mail, and mail or as directed.
Creating Purchase Orders (PO’s) and enter them into ERP software (COINS)
Contract & Licensing Management: Process project contracts through home office as per procedure. Process closeout documents including warranties.
Arrange for certified payroll and lien processing as required.
Oversee maintenance of current licensing.
Process local cities business license yearly and submit to home office. Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License.
Order Certificates of Insurance as requested. Obtain officer required signatures on required documents as needed. Complete contract breakdowns in order to get a job number.
Notice to Owner: These need to be done periodically for billing contracts.
Training: (optional if there is not an Office Assistant) Crosstrain in every aspect of Payroll, with alternating weeks of processing, Workman’s Compensation claims, Fleet accident reporting, all according to company standards.
Service Coordinator: Establishing a relationship with the Service Manager and coordinating the workflow of work orders to the completed customer invoices.
Accounts Receivable: Reporting and maintaining fluid record-keeping in partnership with Miller’s accounting department.
Weekly updating spreadsheets and communicating with Miller’s customer’s accounting departments.