Branch Admin

Visterra Landscape Group•Florence, KY

34d

About The Position

The Branch Administrator provides operational and administrative support to ensure efficient branch performance. This role supports billing, compliance documentation, onboarding coordination, and day-to-day office operations. The Branch Administrator plays a critical role in maintaining accurate records, supporting field leadership, and ensuring administrative processes are executed consistently and efficiently.

Requirements

High School Diploma or equivalent required; Associate’s degree preferred.
2+ years of administrative or office support experience, preferably in a field-based or operational environment.
Experience coordinating onboarding documentation and compliance-related paperwork preferred.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Detail-oriented with strong written and verbal communication skills.
Experience supporting billing, expense reconciliation, or accounting processes.
Ability to maintain confidentiality and handle sensitive documentation appropriately.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn internal systems.
Positive demeanor with strong interpersonal skills and ability to support operational leaders.
Ability to adapt in a fast-paced environment with shifting priorities.

Nice To Haves

Bilingual in Spanish, a plus.

Responsibilities

Prepare, batch, and review Enhancement, Irrigation, and Snow billing; coordinate with Accounts Receivable as needed.
Assist with Purchase Orders (POs), vendor invoices, and Accounts Payable workflows.
Reconcile AMEX expenses via Concur and code VISA receipts for submission to accounting.
Maintain organized customer files, subcontractor agreements, and Certificates of Insurance (COIs).
Coordinate onboarding documentation for new hires and re-hires, ensuring required forms are completed and retained properly.
Complete Section 2 of Form I-9 in compliance with federal guidelines and maintain proper I-9 retention.
Maintain DOT files, MVR tracking, and required compliance documentation.
Track unpaid attendance and maintain accurate employee documentation.
Coordinate uniform ordering, distribution, and returns for field employees.
Attend weekly Production Meetings, run requested reports, document notes, and provide general administrative support to branch leadership.