Bookkeeper

Breitenbush Hot Springs•Detroit, OR

1d•$19•Onsite

About The Position

Breitenbush Hot Springs is seeking a full-time, Year-Round Bookkeeper to join our team. The Bookkeeper is a detail-oriented member of the Admin Team in the Breitenbush Finance Department. This role is responsible for processing payroll, managing accounts payable, reconciling credit cards, and maintaining accurate financial records for the co-op. The Bookkeeper also serves as a primary point of contact for team coordinators and staff on financial matters, payroll questions, and related policy inquiries, and works closely with the team coordinators, Personnel Coordinator, Business Director, and Finance Director. Additional duties may include special research projects, year-end tax preparation, and annual budget support. The Bookkeeper reports to the Finance Director.

Requirements

Strong general computer knowledge
Previous bookkeeping experience
Ability to learn new software applications
Proficient in Excel/Google Sheets, payroll and accounts payable softwares
Effective communicator, verbally and written
Detail-oriented
Self motivated, able to work independently
Strong multi-tasking skills
Strong service ethic
High level of patience with staff requests for assistance
Works well under stress
Must be able to remain in a stationary position more than 50% of the time.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Occasionally moves mail and packages weighing up to 50 pounds.
Valid Oregon driver’s license
High school diploma or equivalent

Nice To Haves

Familiarity with general accounting principles
Experience with Google Workspace, Paycom, Square, Clickup, Retreat Guru
Experience with managing credit cards, bank accounts, ledgers etc.
Ability to create and improve upon systems to create efficiencies in bookkeeping and other administrative processes
Experience in cooperative businesses
Experience with living in community

Responsibilities

Process payroll for 50 – 80 employees every two weeks, including sending any necessary garnishments, health insurance and retirement contributions in a timely manner
Process and pay accounts payable invoices
Manage company credit cards, including payment, reconciliation, and distribution to team coordinators
Prepare journal entries
Calculate and pay store/gift shop consignments at end of each month
Reconcile financial closeouts for workshops, and issue payment to presenters
Manage mail for the business and community, including dropping off and picking up mail from the post office
Prepare bank deposits and manage gift shop cash register change
Create membership loan accounts for staff
Calculate/pay parting gifts to members
Renew vehicle registrations online/get stickers to maintenance
Prepare and maintain lists of personal property required for county tax reporting
Be familiar with the budget for the year and question un-budgeted purchases
Be familiar with 1099 processing requirements, ensure A/P vendors are correctly reported
Interact with team coordinators to ensure systems are working smoothly and communications are sufficient and clear
Work closely with Personnel Coordinator, Business Director and Finance Director
Other tasks as needed, assist the Finance Director, including preparing year-end taxes and annual budgets
Participate in team, department and co-op coordination meetings
Meet weekly minimum hours requirements as described in Breitenbush’s Work Life Agreements. This is currently 35 hours for full time employees, although scheduled hours may be based on the needs of the co-op.
Live and work collaboratively with teammates, other teams, and fellow community members
Proactively seek to solve problems and resolve conflict