Bookkeeper

ALI FORNEY CENTER•New York, NY

3d•$55,000 - $70,000•Hybrid

About The Position

The Bookkeeper will play a key role in supporting AFC’s finance department, ensuring the smooth processing of financial transactions, maintaining accurate financial records, and assisting in budget tracking. This role will involve working closely with the agency’s outsourced finance firm, and various departments to support accounts payable, accounts receivable, cash flow management, metro card distribution and tracking, expense tracking, financial coding, audit preparation, and budget monitoring.

Requirements

Strong organizational skills and attention to detail, with a commitment to accuracy.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Excellent communication and interpersonal skills.
Commitment to AFC’s mission and working with LGBTQ+ homeless youth.
Proficiency in Microsoft Office applications such as Outlook and Excel.
Experience with nonprofit bookkeeping and financial reporting.
Strong analytical skills and attention to detail
Excellent organizational and time management skills.
Strong analytical skills and attention to detail.
Excellent organizational and time management skills.
Ability to work independently and collaboratively in a fast-paced environment.
Commitment to AFC’s mission and values, particularly in supporting LGBTQ+ homeless youth.

Nice To Haves

Experience with Sage Intacct and Bill.com is preferred.

Responsibilities

Process invoices and payments in a timely manner, ensuring accuracy and proper documentation, utilizing a digital bill pay system.
Maintain records of vendor payments and reconcile accounts payable transactions.
Track incoming payments and assist in accounts receivable reconciliation.
Expedite AP for clients and staff check requests.
Onboard new vendors including data entry, W-9 collection and contract filing.
Monitor cash balances and provide reports to ensure sufficient cash flow for operational needs.
Assist in preparing weekly and monthly cash flow projections.
Distribute, track, and reconcile Metro Cards provided to staff and program participants.
Ensure proper documentation and reporting for Metro Card usage.
Collect, verify, and process receipts and expense reports from various departments.
Ensure accurate coding of expenses and input financial data into accounting systems.
Maintain organized records of financial transactions and supporting documentation.
Distribute and track agency credit cards by user.
Collect, verify, and process receipts and expense reports from various departments.
Ensure accurate coding of expenses and input financial data into accounting systems.
Maintain organized records of financial transactions and supporting documentation.
Attend all department budget meetings, taking notes and tracking financial discussions.
Assist in monitoring budgets and expenditures across departments.
Assist with regular reports to department heads on financial performance and budget variances.
Participate in Development/Revenue Meetings.
Organize and maintain hard copy and digital financial records, ensuring compliance with recordkeeping policies.
Assist in audit preparation, including gathering documentation and ensuring readiness for external reviews.
Support the Finance Manager and auditors in responding to audit inquiries.