Bookkeeper; Part-Time

Urban Ecology Center • Milwaukee, WI

8d • $19 - $20 • Onsite

About The Position

The Bookkeeper is responsible for processing financial transactions for the organization’s day-to-day operations and special projects.

Requirements

• A minimum of one year of work experience in finance, accounting, or business operations.
• A high school degree or equivalent education.
• Proficient in Quickbooks and data entry.
• Proficient in Google Workspace (Google Sheets) and experience with Microsoft Office.
• Collaborates: You build partnerships and work collaboratively with others to meet shared objectives.
• Communicates effectively: You develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Reliability/action-oriented: Deliver on commitments and act with a clear sense of ownership.
• Interpersonal savvy: Relate openly and comfortably with diverse groups of people while recognizing the value that different perspectives and cultures bring to an organization.
• Adaptability: You recognize individual control of self and actions; you rebound from setbacks and adversity.
• Addresses conflict: You courageously address conflict by caring personally and challenging directly (radical candor).
• Growth mindset: You demonstrate a commitment to ongoing learning and professional development and are willing to incorporate feedback into the ways you approach work.
• Values differences: You recognize the value that different perspectives and cultures bring to an organization.
• Optimizes work processes: you know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Time management: you have the ability to distinguish priorities, set realistic deadlines, and manage multiple workstreams to meet goals and deadlines.
• Personal accountability: you have systems or processes in place to manage tasks, need minimal supervision or reminders to complete work and motivate yourself to accomplish tasks/goals. You have a sense of trust in your personal abilities and take ownership of work.
• Strong cultural competency and commitment to equity, dignity, and justice.
• Affinity to the Urban Ecology Center's mission, vision, and values.

Nice To Haves

• Coursework towards a degree in accounting.

Responsibilities

• Record all financial transactions into Quickbooks, following established accounting procedures.
• Create and send invoices to customers.
• Monitor and manage accounts receivable balances by sending additional reminders and communicating past due balances or problem balances with departments.
• Coordinate with the Development team and align and reconcile all reporting with their records.
• Process and record deposits via cash, check, credit card and online systems into QuickBooks. As well as making the deposit at the bank.
• Assist with Accounts Payable, process and record payments; prepare items for sign off.
• Manage credit cards including issuing, removing, and collecting receipts to enter and reconcile.
• Manage the office petty cash fund for our three branches.
• Maintain deferred revenue and expense tracking spreadsheets.
• Prepare the monthly benefits journal entry.
• Assist in payroll processing as needed.
• Assist in the month-end close as needed.
• Manage and maintain the Finance email inbox.
• Perform general clerical duties to include, but not limited to phones, scanning, copying, mail, ordering supplies and filing.
• Support the work for the annual audit.
• Supports the Finance Department with ad hoc projects as needed.

Benefits

• Our part-time employees receive 12 PTO days annually (14+ following Year 1 of employment) plus 7 paid organizational holidays, a 3% match on our 403(b) retirement plan, program registration and facility rental discounts, plus a strong commitment to work/life balance and great organizational culture. Additional benefits will be outlined in the hiring process.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED