Bookkeeper

Schema App

16h•Remote

About The Position

Schema App is a fast-growing, profitable SaaS company headquartered in Guelph, Ontario, with a team across Canada. They are driven by a mission to become a global leader in enterprise marketing technology, helping organizations future-proof for the age of AI. They work with recognized enterprises like SAP, Wells Fargo, and Henry Ford Health, providing control over how their brand is understood and represented by AI across search and digital experiences. The company believes a brand's strength in the age of AI depends on its data foundation and internal connections, building infrastructure for enterprises to control their AI presence and compete in the agentic web. The Bookkeeper role supports accurate, timely, and disciplined financial operations, maintaining clean records, reconciling accounts, and ensuring financial data integrity to enable month-end book closure within the first week.

Requirements

Maintains high precision in financial records, coding, reconciliations, and payroll preparation, ensuring financial data is accurate and complete (Attention to Detail)
Handles sensitive financial and employee information with discretion and adheres to ethical standards and internal controls (Confidentiality & Integrity)
Communicates clearly with the Accountant and finance team when issues arise, information is missing, or deadlines may be at risk (Operational Communication)
Prioritizes recurring financial tasks effectively and consistently meets defined SLAs and month-end deadlines (Time Management & Deadline Discipline)
Identifies discrepancies, incomplete records, or process issues and flags them promptly while proposing practical solutions (Operational Problem Solving)
Works independently within established processes, proactively resolving issues or escalating when needed (Ownership & Initiative)
Demonstrates curiosity and willingness to learn new financial tools, systems, and processes to improve efficiency and accuracy (Continuous Learning)
Consistently follows documented procedures, checklists, and internal controls to maintain reliable and auditable financial records (Process Discipline)
Ensure vendor invoices are entered within 48 hours of receipt, maintaining a high standard of timeliness
Maintain a low error rate, with critical issues escalated same day and non-critical issues addressed within 24 hours
Complete 100% of bank and credit card reconciliations by Day 3 of the month-end close
Maintain strong accuracy with less than 1% coding errors per month and minimal corrections required after review
Ensure 100% of sales tax filings are prepared and submitted by the required deadlines, maintaining zero late filings (if applicable)
Maintain up-to-date documentation for 100% of recurring processes and proactively identify improvements, contributing at least one process enhancement per quarter
Ensure 100% on-time payroll submissions in alignment with scheduled payroll dates
Maintain a high standard of accuracy with zero material payroll errors
Follow a disciplined close schedule to enable timely financial reporting Days 1–2: all AP entered Day 3: draft bank reconciliations completed Day 4: credit card reconciliations and payroll accruals prepared Day 5: final reconciliations submitted
Ensure bookkeeping activities do not cause delays in the month-end close process
Continuously improves processes, stays current with accounting standards and tools, and adapts to evolving financial and regulatory requirements (Growth Mindset)
Finds efficient, accurate ways to manage books, resolve discrepancies, and deliver clear financial insights that support strong business decisions (Resourceful)
Works closely with business owners, accountants, and cross-functional partners to ensure financial alignment and smooth operations (One Team)
Welcomes feedback, double-checks work, and prioritizes accuracy and transparency while supporting the success of the broader team (Humble)

Nice To Haves

Certified Professional Bookkeeper (CPB) Designation

Responsibilities

Post all vendor bills accurately and to correct GL accounts
Ensure bills are entered within defined SLA
Maintain organized vendor records
Prepare payments for approval
Flag discrepancies or missing information
Reconcile all bank and credit card accounts monthly
Investigate and resolve discrepancies before submission
Deliver reconciliations by defined close deadline
Maintain complete reconciliation support
Support preparation and reconciliation of sales tax filings (scope to be defined)
Ensure required documentation is complete and organized
Meet defined filing deadlines once responsibility is confirmed
Maintain up-to-date process documentation for all recurring responsibilities
Follow documented checklists consistently
Ensure tasks are completed within defined SLAs
Maintain organized financial records
Prepare payroll register accurately
Ensure employee expense reports are properly coded
Draft payroll per payroll calendar
Maintain payroll documentation and support

Benefits

Culture focused on your growth: Weekly 1:1 with conversations around Professional Development
Great benefits for health & wellness, and your coverage starts as soon as you do
RRSP matching!
Flex days to re-energize on top of vacation days and you don’t work on your birthday
The Culture Club keeps our virtual team connected through fun and innovative events
Diverse smart team! The more inclusive we are, the better our work will be
Schema App’s purpose is to build meaningful connections, with each other, our customers, and the data so that we are all understood
We are a team of smart people helping each other solve hard problems
Accommodation during the application process if required
Commitment to an inclusive work environment and welcome applicants of all backgrounds and perspectives