Bookkeeper (Part Time), Diocese of Allentown

Diocese of Allentown•Allentown, PA

19h•Onsite

About The Position

DIOCESE OF ALLENTOWN Position Description Job Title: Bookkeeper FLSA: Non-Exempt Job Status: Part-Time Reporting Functions : Reports to Principal and Pastor Job Function: Responsibilities include, but are not limited to, providing business and financial support to the parish and school, experience with A/R and A/P, and processing the bi-weekly payroll for the staff.

Requirements

Associate's Degree or equivalent business experience.
Bachelor's degree preferred.
At least 3-5 years Bookkeeping/Accounting experience
Experience with payroll software.
Proficiency in Microsoft Office, and Quickbooks/Sage accounting software.
Must possess excellent organizational and communication skills.
Must exhibit a high degree of integrity, loyalty, and dependability, and have a strong work ethic.
The position continually requires demonstrated poise, tact, and diplomacy.
Must possess a high level of interpersonal skills to handle sensitive confidential situations.
Must be able to work independently and proficiently.

Responsibilities

Process bi-weekly payroll for school and parish staff.
Maintain payroll records that include calculation of salary, salary deductions, local taxes, and other payroll-related matters.
Prepare and forward monthly pension reports to the diocesan Pension Office; assist in the enrollment of employees into the diocesan pension plans each January.
Process payment for all requisitions and purchase orders in a timely manner; ensure that all invoices are accurate and billed appropriately.
Make certain that the accounting system is kept current, income is accurately recorded and bank statements are reconciled.
Prepare budget and year-end financial reports and submit to the diocesan office in a timely manner.
Present financial reports to financial committee.
Meet with all new employees to review new hire paperwork.
Assist new employees with payroll-related paperwork (W4, I9, direct deposit, database information, etc.).
Obtain and monitor contracts for yearly services such as preventive maintenance, lawn care, snow removal, pest control, etc. for all parish locations when necessary.
Prepare leases for prospective tenants and tenant renewals, if applicable; work with the diocese to ensure policy and procedure compliance; serve as a contact for all leases fielding and addressing any complaints/issues.
Work with Diocese of Allentown to ensure procedures, reporting and policies are within Diocesan guidelines.
Respond to all Pennsylvania state requests including unemployment compensation paperwork and the coordination of efforts with the Pennsylvania Catholic Conference.
Coordinate all city and diocesan fire/safety inspections for all parish locations; react to reports including necessary repairs in a timely fashion.
Coordinate Pennsylvania state boiler certification inspections for all parish locations.
Prepare and submit 1099 statements to the federal government and contractors for the parish: file all proper paperwork with the city for games of chance licensing and zoning requirements.
Any other duties as assigned by the Principal and Pastor.