Bookkeeper (3110)

THE SALVATION ARMY•Waco, TX

2d•$20 - $25

About The Position

Schedule/Hours: Monday – Friday, 8am to 4:30pm This position is responsible for: Performs bookkeeping tasks for a local unit; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as posting, checking entries, issuing checks, balancing accounts, and preparing financial reports for assigned accounts; prepares and maintains financial records in an accurate, complete, and timely manner.

Requirements

Associate’s degree from an accredited college or university in accounting, bookkeeping, business administration, or related field, AND
At least two years experience in the performance of bookkeeping and related work with some exposure to data entry methods, OR
Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language effectively.
Ability to perform routine mathematical computations.
Ability to operate various general office equipment including a telephone, typewriter, and adding machine.
Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.
Ability to work well under the pressure of deadlines.
Ability to follow instructions and work independently with limited supervision.

Responsibilities

Posts and maintains a variety of ledgers; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares and makes journal entries, balances accounts and prepares reports.
Transfers totals from ledger accounts to routine financial statements; prepares journal vouchers and posts data from general ledger to monthly financial reports - Income & Expense Statement, Balance Sheet, Bank Reconciliation, Mileage, Self-Denial, Accounts Receivable and Payable Reports, etc..
Prepares checks; processes vouchers received from local corrections centers; enters data; obtains authorized signatures on checks and distributes checks; prepares and files necessary back-up paperwork.
Posts and maintains accounts payable ledger; receives, dates, stamps, obtains approval stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order; enters data into the accounts payable system; runs reports weekly to determine bills that are due; enters cash payments into the computer; runs checks, records disbursements in all cash ledgers, and distributes checks.
Posts and maintains accounts receivable ledger; receives invoice payments and verifies amount due; prepares receipt, stamps check, posts payment, runs reports, and completes and files deposit slip; determines source of funds and makes appropriate entry into cash books; maintains records of amounts receivable from Divisional Headquarters, Territorial Headquarters, other units and vendors; collects amounts from officers and employees for personal phone calls, uniforms, etc.
Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger; makes adjusting entries as necessary i.e. voids checks and bank charges, etc.; prepares checks for deposit; reconciles bank balance to book balance; travels to make daily bank deposits.
Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.
Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits.
Prepares Divisional Headquarters remittance forms listing monies owed for insurance, statewide and support service, retirement, property income and expense, vehicle replacement, and miscellaneous.
Prepares and balances bank reconciliations and copies financial statements.
Maintains checking accounts by making timely deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors; maintains complete file of deposit slips and cancelled checks.
Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.