Bookkeeper

Mariposa Food Co-op•Philadelphia, PA

2d•$47,000 - $60,000

About The Position

Mariposa Food Co-op is a community-owned grocery store dedicated to increasing food accessibility in our community and providing our shoppers with a wide range of affordable and high-quality products. At Mariposa, you'll be part of a team that truly makes a difference in the community. Provide timely, accurate financial and membership analysis to management to ensure fiscal responsibility and support co-op goals. Accounts Payable: Timely and accurate processing of all AP, including invoice coding, employee reimbursements, and bill payments (taking discounts, maintaining credit). Manage cash flow, schedule large payments, resolve account issues, and maintain invoice files. Accounts Receivable: Accurately enter daily sales. Establish new accounts, process credit applications, prepare monthly statements, and follow up on payments. Member Owner Recordkeeping: Timely and accurate maintenance of member owner database (contact info, payments, refunds). Accurately record equity payments/refunds in QuickBooks. Money-Handling & Banking: Monitor cash accounts. Work with an outside contractor for monthly bank reconciliations. Perform/Oversee daily cash reconciliation. Make bank deposits. Ensure compliance with all external reporting requirements. Obtaining adequate insurance of all business operations Financial Reports & Compliance: Track due dates for all licenses/certifications. Maintain GAAP/CoMetrics compliant chart of accounts. Conduct necessary adjusting journal entries (with CPA guidance). Prepare necessary 1099 submittals. Record quarterly PTO accruals. Prepare timely, accurate financial statements, provide reports to managers, and monitor budget deviations. Ensure all monthly, quarterly, and yearly taxes are paid on time. Cooperate with CPA for tax filing, patronage refunds, and audits/reviews. Consult with CPA for favorable tax status. Maintain , and compliance with all required business registrations, permits, and filings. Technology & Systems: Ensure backup of all bookkeeping data. Support CEO with hardware/software/office equipment upgrades. Create/maintain bookkeeping forms. Conduct/oversee purchasing of banking/postage supplies within budget. Other: Prepare weekly, biweekly, monthly, quarterly reports for CEO and Board. Support CEO in collecting/analyzing data for reports. Assist with budgeting and financial projections Attend meetings. Answer/route phone calls. Assist with cashiering and/or stocking as needed Perform other CEO-conveyed tasks.

Requirements

2+ years experience with bookkeeping in a similar business setting or medium sized business with an operating budget ideally with $3 million or more in annual revenue.
2+ years experience with the QuickBooks program or QuickBooks Certification from Intuit.
Understanding of basic accounting principles: Experience with invoice management, accounts payable and accounts receivable, preferably in a retail setting
Experience maintaining the accuracy and integration of different components of bookkeeping: general ledger, chart of accounts, profit and loss, balance sheet, annual/monthly budgets, bank statements, etc.
Thorough understanding of federal, Pennsylvania state, and Philadelphia local tax regulations, including income tax, employment taxes, sales tax, corporate/business income tax.
Analytical abilities and strong attention to detail needed to identify inaccuracies and problem-solve.
Computer literacy: fluency in Microsoft office (especially Excel), Gmail and Google Drive, QuickBooks, CRM, and Inventory management software.
Ability to type 35+ WPM and proficiency with 10-key
Organized, meticulous attention to detail and ability to prioritize time sensitive tasks.
Demonstrated ability to follow through on commitments.
Communication skills--good listener, clear directions; Ability to articulate financial information accurately and understandably.
Long-standing record of integrity, high ethical standards, willingness to ask hard questions, and execution of excellent judgement.
Understanding of the grocery industry's key financial indicators

Nice To Haves

Experience with co-op accounting, including member equity, patronage refunds, and co-op tax filing.
Experience managing membership or other CRM databases.
Knowledge and experience with farmers and producers, local food systems, and the local and regional supply chains
Understanding of the co-op business model

Responsibilities

Provide timely, accurate financial and membership analysis to management to ensure fiscal responsibility and support co-op goals.
Accounts Payable: Timely and accurate processing of all AP, including invoice coding, employee reimbursements, and bill payments (taking discounts, maintaining credit). Manage cash flow, schedule large payments, resolve account issues, and maintain invoice files.
Accounts Receivable: Accurately enter daily sales. Establish new accounts, process credit applications, prepare monthly statements, and follow up on payments.
Member Owner Recordkeeping: Timely and accurate maintenance of member owner database (contact info, payments, refunds). Accurately record equity payments/refunds in QuickBooks.
Money-Handling & Banking: Monitor cash accounts. Work with an outside contractor for monthly bank reconciliations. Perform/Oversee daily cash reconciliation. Make bank deposits. Ensure compliance with all external reporting requirements. Obtaining adequate insurance of all business operations
Financial Reports & Compliance: Track due dates for all licenses/certifications. Maintain GAAP/CoMetrics compliant chart of accounts. Conduct necessary adjusting journal entries (with CPA guidance). Prepare necessary 1099 submittals. Record quarterly PTO accruals. Prepare timely, accurate financial statements, provide reports to managers, and monitor budget deviations. Ensure all monthly, quarterly, and yearly taxes are paid on time. Cooperate with CPA for tax filing, patronage refunds, and audits/reviews. Consult with CPA for favorable tax status. Maintain , and compliance with all required business registrations, permits, and filings.
Technology & Systems: Ensure backup of all bookkeeping data. Support CEO with hardware/software/office equipment upgrades. Create/maintain bookkeeping forms. Conduct/oversee purchasing of banking/postage supplies within budget.
Prepare weekly, biweekly, monthly, quarterly reports for CEO and Board. Support CEO in collecting/analyzing data for reports.
Assist with budgeting and financial projections
Attend meetings.
Answer/route phone calls.
Assist with cashiering and/or stocking as needed
Perform other CEO-conveyed tasks.