Experienced Small Company Bookkeeper

Bond-Pro Inc•Tampa, FL

2d•Onsite

About The Position

The Bookkeeper is responsible for maintaining accurate financial records, processing daily transactions, reconciling accounts, and ensuring compliance with company policies and accounting standards. This position supports operations by managing cash flow, vendor invoices, and reporting while coordinating payroll activities with a third-party payroll service provider.

Requirements

High school diploma required; Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred.
Minimum of 5 years of bookkeeping or staff accounting experience
Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar) and Microsoft Excel.
Experience working with third-party payroll systems (e.g., ADP, Paychex, or similar).
Excellent organizational, communication skills, attention to detail, accuracy and confidentiality.

Responsibilities

Record sales, receipts, and deposits accurately in accounting systems.
Reconcile cash, credit card, and bank transactions on a daily and monthly basis.
Record monthly journal entries for amortization and depreciation, etc.
Maintain and balance general ledger accounts by verifying, allocating, and posting transactions.
Maintain vendor files and set up new vendors with electronic payment processing including international wire transfers.
Ensure HR insurance coverages are maintained and current.
Process vendor invoices and prepare payments in accordance with company policy.
Prepare and review financial statements, reports, and summaries for management.
Communicate with the third-party payroll provider to ensure accurate employee records, wage adjustments, and payroll processing.
Review payroll reports for accuracy, confirm hours and rate changes, and coordinate issue resolution.
Point of Contact with 3rd Party payroll company to set up Payroll taxes for states as needed.
Process E-Verify for all new employees.
Support audits and tax preparation by providing documentation and reconciliations as needed.
Professionally contact past due customers to collect payment on invoices.
Prepare Ad hoc reports for other departments as needed including past cost figures for modeling customer account.
Complete annual workers compensation audit.
Serve as 401K administrator.
Backup for Immigration dealings with potential hires and employment verifications.
Process monthly and Quarterly sales tax returns for multiple states.
Provide administrative and accounting support to management as required.