Bookkeeper/Secretary

Catholic Diocese of Jefferson City•Marceline, MO

4d•Onsite

About The Position

PARISH: St. Bonaventure Church, Hurricane Branch, Indian Grove LOCATION: Marceline EMPLOYMENT STATUS: Full-Time Hourly (with benefits) Please note: Group insurance and Retirement Plan Eligibility are governed by plan documents. DIRECTLY RESPONSIBLE TO: Rev. C. Paschal Ihediohamma ESSENTIAL DUTIES AND RESPONSIBILITIES · Greets visitors to the office in a professional and friendly manner · Responds to mail, emails, voicemails, and telephone calls · Assists other staff members when time, energy, and skill permit · All other secretarial duties needed such as scheduling parishioners to meet with Fr. Paschal when needed, running copies of flyers, etc. · Maintains accurate records of meetings as directed by the pastor (brings principal report/update to meetings; shares important information with the council’s involving diocese/parish by preparing packets a week prior to their meetings and keeping them up to date on financial situations) · Keeps vital statistics for the parish (including IG and HB) Statistics including but not limited to: Sacraments Deaths Marriages Council Minutes Virtus Training – making sure those who need Virtus training also has their training done as well as any other training and certs needed to volunteer/work Mass parishioner counts – report turned in monthly · Keeps pastor informed of vital concerns within the parish · Creates a weekly Bulletin and Monthly Calendar for St. Bon, HB, and IG and makes sure that the Bulletins are emailed, published to our site, and placed in the Churches. · Keeps records of Bulletins and makes sure they are published each year · Schedules Mass Intentions and makes sure they are paid for and deposited for St. Bon, HB, & IG · Schedules Eucharistic ministers and Liturgical Ministers · Maintains a positive relationship with parish council and other volunteers · Maintains a reasonable inventory of church supplies · Handles routine questions about policies and procedures of the Parish · Assist with payroll/onboarding when needed · Obtain payroll reporting for QuickBooks · Assist onboarding for new employees · Help employees with Paylocity and walk them thru on how to use Paylocity · Make sure FMLA, Term, New Hire, Workers Comp, etc. paperwork is sent to the correct place. · Prepare bank deposits and records of receipts · Make sure all finances are logged and tracked in QuickBooks · Reconcile all accounts · Run 10% Tithe reports monthly · Run Quarterly and Yearly reports · Prepare vouchers, including coding and payment of outstanding invoices for the Church, Rectory, and School · Bills IG, HB, and IC for the priests salary and mileage for reimbursement as well as Priest Institutes and Retreats · Year End Financials for the Diocese and any other reports the Diocese may ask for · Prepares financial statements as requested · Prepare tax statements for the parish yearly · Makes sure all Parishes (St. Bon, HB, and IG) are following Diocese guidelines and passes along any new information or flyers that come from the Diocese · Attends training seminars when they arise · Performs other duties as assigned

Requirements

Computer and organizational skills
Intermediate knowledge of Microsoft Word and Microsoft Excel
3-5 years previous training or experience as a bookkeeper/finances
Ability to maintain confidentiality
Intermediate and accurate mathematical skills
Great people skills

Nice To Haves

Experience with QuickBooks is a plus

Responsibilities

Greets visitors to the office in a professional and friendly manner
Responds to mail, emails, voicemails, and telephone calls
Assists other staff members when time, energy, and skill permit
All other secretarial duties needed such as scheduling parishioners to meet with Fr. Paschal when needed, running copies of flyers, etc.
Maintains accurate records of meetings as directed by the pastor (brings principal report/update to meetings; shares important information with the council’s involving diocese/parish by preparing packets a week prior to their meetings and keeping them up to date on financial situations)
Keeps vital statistics for the parish (including IG and HB) Statistics including but not limited to: Sacraments Deaths Marriages Council Minutes Virtus Training – making sure those who need Virtus training also has their training done as well as any other training and certs needed to volunteer/work Mass parishioner counts – report turned in monthly
Keeps pastor informed of vital concerns within the parish
Creates a weekly Bulletin and Monthly Calendar for St. Bon, HB, and IG and makes sure that the Bulletins are emailed, published to our site, and placed in the Churches.
Keeps records of Bulletins and makes sure they are published each year
Schedules Mass Intentions and makes sure they are paid for and deposited for St. Bon, HB, & IG
Schedules Eucharistic ministers and Liturgical Ministers
Maintains a positive relationship with parish council and other volunteers
Maintains a reasonable inventory of church supplies
Handles routine questions about policies and procedures of the Parish
Assist with payroll/onboarding when needed
Obtain payroll reporting for QuickBooks
Assist onboarding for new employees
Help employees with Paylocity and walk them thru on how to use Paylocity
Make sure FMLA, Term, New Hire, Workers Comp, etc. paperwork is sent to the correct place.
Prepare bank deposits and records of receipts
Make sure all finances are logged and tracked in QuickBooks
Reconcile all accounts
Run 10% Tithe reports monthly
Run Quarterly and Yearly reports
Prepare vouchers, including coding and payment of outstanding invoices for the Church, Rectory, and School
Bills IG, HB, and IC for the priests salary and mileage for reimbursement as well as Priest Institutes and Retreats
Year End Financials for the Diocese and any other reports the Diocese may ask for
Prepares financial statements as requested
Prepare tax statements for the parish yearly
Makes sure all Parishes (St. Bon, HB, and IG) are following Diocese guidelines and passes along any new information or flyers that come from the Diocese
Attends training seminars when they arise
Performs other duties as assigned