Bookkeeper/Guidance Secretary - Plymouth Middle School
About The Position
POSITION AVAILABLE Bookkeeper, Category II-C Plymouth Middle School 8 hours per day plus 30 minutes of unpaid lunch, 45 weeks per year $22.81 to $27.53 per hour plus benefits based on the current salary schedule in the office employee contract RESPONSIBILITIES Manages counseling office and provides clerical support services to counselors and other support staff. Manages student data files (hard copy and electronic) to keep them current regarding enrollment, transcripts, grades, demographic data, and class registration data. Manage support staff appointment schedule and monitor student flow in the guidance office area. Process and register new students. Requests and collects records from previous schools for students new to the school. Coordinate withdrawal of students leaving the school. Provides appropriate records to special programs (special education, EL, 504). Processes and assists in the production of the various publications associated with the guidance department and program. Prepare student hard copy files for transfer to the high schools. Collect and deposit all money including, student project money, fines for lost textbooks, yearbook orders and receipts Assist with school capital outlay and activity budgets. Handle all transactions for check requests and donations. Disburse petty cash for activity and board accounts. Provide front counter assistance to students, staff and parents as needed. Assist with calls and visitors to relieve others during breaks. Receptionist for parent/student conferences. Provide support for transportation arrangements. Maintains positive and productive relationships with staff, students and parents. Other duties as assigned.
Requirements
- High school diploma or GED required.
- Strong organizational skills.
- Enjoy working with adolescents.
- Ability to effectively use communication systems including email, fax, internet, phone, etc.
- Ability to prioritize tasks and work under set time lines.
- Able to work quickly and efficiently in a high energy environment.
- Proficiency in working on multiple tasks simultaneously.
- Mastery of Microsoft Word and Excel.
- Past experience with student data computer systems.
- Friendly, cordial and welcoming even under difficult circumstances.
Responsibilities
- Manages counseling office and provides clerical support services to counselors and other support staff.
- Manages student data files (hard copy and electronic) to keep them current regarding enrollment, transcripts, grades, demographic data, and class registration data.
- Manage support staff appointment schedule and monitor student flow in the guidance office area.
- Process and register new students.
- Requests and collects records from previous schools for students new to the school.
- Coordinate withdrawal of students leaving the school.
- Provides appropriate records to special programs (special education, EL, 504).
- Processes and assists in the production of the various publications associated with the guidance department and program.
- Prepare student hard copy files for transfer to the high schools.
- Collect and deposit all money including, student project money, fines for lost textbooks, yearbook orders and receipts
- Assist with school capital outlay and activity budgets.
- Handle all transactions for check requests and donations.
- Disburse petty cash for activity and board accounts.
- Provide front counter assistance to students, staff and parents as needed.
- Assist with calls and visitors to relieve others during breaks.
- Receptionist for parent/student conferences.
- Provide support for transportation arrangements.
- Maintains positive and productive relationships with staff, students and parents.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
