Bookkeeper / Office Manager - Washington County

JB Consulting Systems•Hillsboro, OR

35d

About The Position

Our client is an established manufacturing company who is looking for a superstar A+ Bookkeeper who strives for 100% accuracy! This position will also be the face of the company, manage the front desk, and handle various clerical duties. If you would like to work for a company that has a strong team culture and has been in business for over 35 years – please apply today. A 32-hour work week may be available – let’s talk about it!

Requirements

Associate degree in accounting or equivalent combination of education and experience; plus a minimum of 5 years experience in a bookkeeping/accounting position.
ERP System experience required.
Must maintain strict confidentiality.
Good verbal and written communication skills including being self aware and possessing good listening skills.
Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships.
Excellent time management and prioritization skills that can effectively organize information, tasks, and events.
Proficient skill level in computer software including ERP Systems (Made2Manage preferred) and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions.
Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms.
Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team.
Reliable transportation to run errands and make bank deposits as requested.

Responsibilities

Manage and maintain company’s accounts payable platform.
Complete payments by receiving, processing, verifying, and reconciling invoices.
Keep track and pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Receive and verify employee expense reports in ERP system for payment.
Ensure credits are received for outstanding memos.
Process incoming and outgoing mail and distribute mail to appropriate area.
Scan incoming vendor bills into the system.
Responsible for responding to all vendor inquiries regarding finance, escalate when needed.
Generate an excel report for scheduling vendor payments each week and send for approval.
Reconciles processed work by verifying entries and comparing system reports to balances.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains accounting ledgers by verifying and posting account transactions.
Greet and welcome guests as they arrive.
Keep front desk and conference room tidy and presentable with all necessary material (pens, forms, paper etc.).
Screen/check in and out guest/visitors through our ITAR compliance system.
Answer guest questions and address complaints as needed.
Professionally and in a timely manner, answer incoming calls and direct appropriately.
Enter employee confidential data.
Manage payroll and workshare data entry.
Process insurance changes including enrollments, changes, and terminations.
Maintain employee files including periodic audits.
Assist with hiring and employee onboarding/new hire orientation.
Assist with the oversight of ensuring safety requirements are adhered to.