Bookkeeper (Accounts Payable)

Med Center Health•Bowling Green, KY

47d•Onsite

About The Position

Provides information and assistance to accountants. Assists in the month-end closing process by compiling data and keying journal entries. Maintains accounts payable refunds. Responsible for processing payments of invoices for accounts payable.

Requirements

One year of experience in accounting/bookkeeping required.

Nice To Haves

Accounting/bookkeeping experience in a hospital setting preferred.
Associate's degree in Accounting or related field preferred.

Responsibilities

Keys journal entries into Client Server module.
Using copy routine in Client Server module, copies journal entry batches for all corporations.
Prepares invoices for billing of clients served by Med Center Health and other entities.
Prepares precollect vouchers using schedule prepared by CFR to transfer balances between entities.
Maintains documentation related to general journal entries in month-end closing binders.
Maintains W-9's for each company.
Assists in keying of refunds to include creating schedule payments, editing schedule payments, and preparing refunds for checks to be printed.
Prepare, compile and review accounts payable documents in accordance with established corporate policy and procedures. Maintains filing of accounts payable documents.
Identifies and records appropriate vendor, account number, cost center and expense classification for invoices and vouchers. Identifies inaccuracies in documents processed and performs the needed corrections and adjustments to ensure accuracy of disbursements.
Make copies of invoices for staff accountants and other staff as needed.
Reviews monthly vendor's statements in order to maintain current balance and investigates any past due amounts. Works with vendors to resolve discrepancies. Maintains current balances to avoid service charges on past due amounts.
Enters invoices, credit memos, and vouchers into computer for assigned corporations and processes payments according to vendor terms (take vendor discounts) and cash availability. Ensures invoices, credit memos, and special vouchers have appropriate approvals.
Resolves any discrepancies in accounts payable check runs and ensures checks are correct before issuance. Prepares checks, manual and computer generated, in accordance with established policy and procedures, and prepares for distribution. Prepares special demand checks as needed.
Works with Purchasing and/or receiving departments to resolve MM/AP Interface problems. Maintains invoice discrepancy spreadsheets that are emailed to purchasing weekly.
Identifies and addresses specific problems arising from inquiries from vendors, staff, and management and display ability to communicate with those making the inquiries.
Reviews accounts payable accruals on a quarterly basis using aging report. Requests copies of invoices or credit memos for accrual that may have been missed or not received. Verifies that accruals are accurate. If not, notifies A/P Supervisor of any offset to correct the accrual and explain why offset is necessary.