Birth Certificate Associate

Prisma Health•Ypsilanti, MI

1d•Onsite

About The Position

Inspire health. Serve with compassion. Be the difference. Job Summary Completes birth certificates, paternity acknowledgements fetal death certificates, and inducted termination forms for Prisma Health facilities as directed by South Carolina Department of Health and Environmental Control (DHEC) for SC team members and Department of Social Services Parenting Opportunity Program (DSS-POP). Works independently to complete tasks. Essential Functions All team members are expected to be knowledgeable and compliant with Prisma Health's purpose: Inspire health. Serve with compassion. Be the difference. Educates patients of newborns on the birth certificate process and provides a birth certificate worksheet for completion by the patient (Mother's Worksheet). Abstracts detailed information from the medical record of the mother and newborn to meet DHEC requirements for completion of the Facility Worksheet. This includes, but is not limited to, prenatal care, prenatal problems, delivery process, medications, complications of delivery, newborn complications and newborn outcome. Keys information from Mother's Worksheet and Facility Worksheet into the state Electronic Birth Certificate system. Ensures accuracy of information keyed. Educates patients on the Paternity Acknowledgement process as governed by DSS - POP and DHEC. Completes paperwork for requested paternities, verifies identification and notarizes form upon completion. Keys information into state Birth Certificate system. Verifies accuracy of information entered. Abstracts information from patient record and completes Fetal Death reports as well as induced termination reports to meet DHEC requirements. Information abstracted includes, but is not limited to, prenatal care, prenatal problems, delivery process, medications, complications, cause(s) of fetal demise. Provides information for Stillborn Birth Certificate to patient. Types Stillborn birth certificate and provide a copy to the mother. Submits a copy to DHEC to maintain. Communicates with DHEC personnel to assure corrections to birth certificates when needed. Performs other duties as assigned.

Requirements

Education - High School diploma or equivalent OR post-high school diploma/highest degree earned
Experience - One (1) year of office or clerical experience.
Knowledgeable of state laws that govern the birth certificate process and stays updated on changes to the laws, procedures, and electronic reporting system changes.
Knowledge of office equipment (fax/copier)
Proficient computer skills (word processing, spreadsheets, database)
Data entry skills
Mathematical skills

Nice To Haves

Experience in a healthcare setting preferred.
Notary public knowledge preferred

Responsibilities

Educates patients of newborns on the birth certificate process and provides a birth certificate worksheet for completion by the patient (Mother's Worksheet).
Abstracts detailed information from the medical record of the mother and newborn to meet DHEC requirements for completion of the Facility Worksheet.
Keys information from Mother's Worksheet and Facility Worksheet into the state Electronic Birth Certificate system.
Ensures accuracy of information keyed.
Educates patients on the Paternity Acknowledgement process as governed by DSS - POP and DHEC.
Completes paperwork for requested paternities, verifies identification and notarizes form upon completion.
Keys information into state Birth Certificate system.
Verifies accuracy of information entered.
Abstracts information from patient record and completes Fetal Death reports as well as induced termination reports to meet DHEC requirements.
Provides information for Stillborn Birth Certificate to patient.
Types Stillborn birth certificate and provide a copy to the mother.
Submits a copy to DHEC to maintain.
Communicates with DHEC personnel to assure corrections to birth certificates when needed.
Performs other duties as assigned.