Billings Specialist (00534)
About The Position
PMA Consultants has an exciting opportunity for a proven Project Billings Specialist to join our team. The Project Billings Specialist will be a hybrid role based at our Corporate Headquarters in Ann Arbor. As an integral member of our FP&A/Contracts Team, the Project Billings Specialist will perform a pivotal role in ensuring client billing for services performed and contract document management. This position will be responsible for issuing invoices to clients for services performed, maintaining contract documents, keeping budget documentation current, and monitoring accounts receivables.
Requirements
- Bachelorâs or associate degree in business or accounting-related fields.
- 5+ years of project accounting experience with billing and general accounting duties.
- Working knowledge of NetSuite and Deltek Vision software preferred.
- Experience with other relevant software (e.g. Oracle, SAP, QuickBooks).
- Proficiency in MS Office, primarily Excel.
- Ability to perform math and other detail-oriented functions.
- Knowledge of relevant laws, ethics, and confidentiality guidelines.
- Excellent communication and organizational skills.
- Ability to prioritize tasks based on urgency.
- Reliability in handling accounts and documents.
Nice To Haves
- Working knowledge of NetSuite and Deltek Vision software preferred.
- Experience with other relevant software (e.g. Oracle, SAP, QuickBooks).
Responsibilities
- Prepare monthly invoices using Deltek and NetSuite as the main software, summarizing time charges by employee.
- Customize invoices following multiple clientsâ requirements.
- Keep project records and project files organized, updated, and easily accessible. These will include contract files, purchase orders, task orders, insurance certificates, and sub-consultant agreements.
- Set up new projects and tasks in Deltek and NetSuite following internal guidelines.
- Monitor and manage project account balances to discover outstanding debts or other inconsistencies.
- Communicate with project managers and clients to resolve payment issues.
- Organize timesheet data for invoices, as well as handle invoices from sub-consultants and travel and general expenses.
- Constantly monitor project budgets to ensure we stay within the approved budget during projects.
- Alert project managers when they are close to the budget maximum.
- Answer questions and handle communications with clients regarding invoices and collection duties, including data reconciliation.
- Participate in internal initiatives supporting other departments within the organization.
Benefits
- We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.
- PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
