Contract Billings Specialist

Lighthouse Electric•Canonsburg, PA

21h•Onsite

About The Position

We are seeking a detail‑oriented Contract Billing Specialist to support our accounting team with accurate, timely invoicing and contract compliance. This role is essential to ensuring all contracts are billed correctly within a construction‑focused, project‑driven environment. The ideal candidate is highly organized, analytical, and experienced in construction contract‑based billing, including navigating complex schedules of values, and project billing requirements.

Requirements

High school diploma or equivalent
2+ years of billing, accounts receivable, or contract administration experience
Construction billing experience, including AIA G702/G703 billing, retainage, schedules of values, certified payroll, and lien waivers
Strong attention to detail and accuracy
Effective communication and problem-solving skills
Proficiency in Excel
Ability to work independently in a fast-paced environment
Pre-employment drug screen required
Must be authorized to work in the United States

Nice To Haves

Experience using Workday for billing and accounting
Solid understanding of construction billing processes
Familiarity with time-and-materials, fixed-fee, unit-price, and milestone-based billing
Experience working in a construction environment with an understanding of project workflows

Responsibilities

Prepare, review, and process customer invoices based on contracts, rate structures, and billing schedules
Create and submit AIA G702/G703 progress billings, including tracking retainage
Coordinate with the Payroll Department to obtain certified payroll reports in accordance with all applicable regulations and compliance requirements.
Collaborate with Accounts Payable to process, collect, and track lien waivers from subcontractors and suppliers, ensuring compliance with project requirements and supporting timely payment processing.
Audit contracts, schedules of values, and billing data to ensure accuracy and compliance
Track contract terms, renewals, amendments, and billing milestones
Reconcile billed vs. contractual amounts and resolve discrepancies
Maintain accurate billing records and support month-end close processes
Collaborate with Project Managers, Operations, and Sales to ensure correct billing inputs
Respond to customer inquiries concerning invoices, required supporting documents, and contract‑specific billing requirements
Generate billing reports and assist with collection of payments
Verify incoming customer payments, apply them to the correct invoices, and resolve any discrepancies