Billings Coordinator

The Avalon Consulting Group • Annapolis, MD

65d • $60,000 • Remote

About The Position

Are you detail-oriented, organized, and ready to use your accounting and finance skills to help mission-driven organizations make an impact? Do you thrive in a collaborative environment where accuracy, problem-solving, and teamwork matter just as much as passion and purpose? As a Billing Coordinator at Avalon Consulting Group, an award-winning, full-service fundraising consulting agency, you'll play a vital role in supporting our finance operations and ensuring our clients' fundraising campaigns run smoothly behind the scenes. You'll coordinate client billings, vendor invoices, and financial records while working closely with our finance and client teams. This is an excellent opportunity for someone with bookkeeping or accounting support experience who loves data accuracy, process improvement, and contributing to meaningful work that supports progressive causes. We are a remote workplace with team members working from home offices located across the United States. Occasional travel may be needed for team gatherings or meetings.

Requirements

• We're seeking someone with at least two years of experience in billing, bookkeeping, or accounting support.
• You should be comfortable manipulating data in QuickBooks and proficient in Microsoft Office tools (Excel, Outlook, SharePoint, Word, PowerPoint) as well as collaboration platforms such as Teams, Zoom, and Monday.com .
• Exceptional attention to detail and commitment to accuracy.
• The ability to manage multiple tasks and deadlines.
• Resourcefulness and initiative to improve processes.
• Strong communication skills and professional collaboration.
• A proactive, team-oriented mindset and willingness to learn.
• A positive attitude and an inclusive approach to working with colleagues.

Responsibilities

• Coordinate all client billings, vendor invoices, and cost accounting for client campaigns.
• Use QuickBooks to post transactions, verify accuracy, and maintain financial records.
• Prepare and submit client invoices in accordance with team guidelines and client requirements.
• Track and process vendor invoices, ensuring timely payment and accurate recordkeeping.
• Manage client billing documentation, including mail plans, invoice logs, and billing request forms.
• Maintain up-to-date vendor information and ensure all W-9s are on file.
• Create and refine tools (like Monday.com boards) to improve financial processes.
• Support general bookkeeping efforts and provide accurate data for financial reporting.

Benefits

• Besides being a great place to work, we are pleased to offer a rich, comprehensive benefit plan, including employer-paid health, dental, and vision insurance, generous paid leave, remote work reimbursements, employer-paid life and disability insurance, and a safe harbor 401(k) plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed