Billing Supervisor

Kirby Corporation•Chesapeake, VA

16h

About The Position

Overview Marine Systems, Inc. is hiring a Billing Supervisor at our Chesapeake, VA location. Responsibilities Responsible for the supervision of billing coordinators at respective division (if applicable). Responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process. Ensure KES accounting policy and procedures and Levels of Authority are followed by employees. Responsible for labor entry into Oracle Maintain and update confidential customer contracts, escalations and new contracts. Assist with Sales Tax monitoring, invoicing, and tax credits. Audit WIP Pending and Interface table. Correspond with customers regarding purchase orders, collections, invoicing issues, sales tax, etc. Responsible for insuring that intercompany paperwork is forwarded to respective divisions timely. Assist Internal and External auditors with requests for information and documentation. Review and approve office expenditures and if applicable, employee expense reports in Oracle. Audit and research cost and pricing issues, cores, work orders, invoices and credits. Review and approve freight bills & accounts payable invoices for office, overhead and non-purchasing related cost. Responsible for company petty cash checkbook, petty cash, reporting and reconciliation (if applicable). Submit weekly, monthly and quarterly reports to Assistant Controller/VP/GM. Perform HR functions for location as requested. Process credit card transactions as required for orders and submit reports to AR. Perform all receptionist duties. Maintain and distribute on-call list with the answering service (if applicable). Maintain keys to building & offices and code activation/termination with Security company (if applicable). Act as liaison with the building management company on parking problems, meter readings, and any other issues that may arise (if applicable). Other duties as assigned. Qualifications PC Knowledge (Windows/Excel/Word/Power Point) Oracle experience preferred. Strong written and verbal communication skills Self-motivated and multi-task oriented Degree or 5 years related experience and/or training Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities

Requirements

PC Knowledge (Windows/Excel/Word/Power Point)
Strong written and verbal communication skills
Self-motivated and multi-task oriented
Degree or 5 years related experience and/or training

Nice To Haves

Oracle experience preferred.

Responsibilities

Responsible for the supervision of billing coordinators at respective division (if applicable).
Responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process.
Ensure KES accounting policy and procedures and Levels of Authority are followed by employees.
Responsible for labor entry into Oracle
Maintain and update confidential customer contracts, escalations and new contracts.
Assist with Sales Tax monitoring, invoicing, and tax credits.
Audit WIP Pending and Interface table.
Correspond with customers regarding purchase orders, collections, invoicing issues, sales tax, etc.
Responsible for insuring that intercompany paperwork is forwarded to respective divisions timely.
Assist Internal and External auditors with requests for information and documentation.
Review and approve office expenditures and if applicable, employee expense reports in Oracle.
Audit and research cost and pricing issues, cores, work orders, invoices and credits.
Review and approve freight bills & accounts payable invoices for office, overhead and non-purchasing related cost.
Responsible for company petty cash checkbook, petty cash, reporting and reconciliation (if applicable).
Submit weekly, monthly and quarterly reports to Assistant Controller/VP/GM.
Perform HR functions for location as requested.
Process credit card transactions as required for orders and submit reports to AR.
Perform all receptionist duties.
Maintain and distribute on-call list with the answering service (if applicable).
Maintain keys to building & offices and code activation/termination with Security company (if applicable).
Act as liaison with the building management company on parking problems, meter readings, and any other issues that may arise (if applicable).
Other duties as assigned.