Billing Specialist

Aston Carter•New Lenox, IL

5d•$29 - $31•Onsite

About The Position

We are seeking a dedicated Billing Specialist to generate accurate and timely invoices based on contract milestones, deliverables, or time and materials. The role involves reviewing and interpreting customer contracts, agreements, and change orders to extract billing terms, payment schedules, and invoicing requirements.

Requirements

Experience with invoicing, invoice processing, accounts payable, and accounts receivable.
Proficiency in handling billing and payment discrepancies.
Ability to conduct thorough contract reviews.
Familiarity with D365 and Microsoft Excel.
Excellent multitasking and communication skills.
Proven experience in contract review and interpretation.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
2–4 years of experience in billing, contract administration, or accounts payable/receivable, ideally in a project-based or recurring revenue environment.
High attention to detail, especially regarding numerical accuracy and legal or contractual terms.
Ability to work cross-functionally and manage multiple billing cycles, contracts, and payment processes simultaneously.

Responsibilities

Generate accurate and timely invoices based on contract milestones, deliverables, or time and materials.
Review and interpret customer contracts, agreements, and change orders to extract billing terms, payment schedules, and invoicing requirements.
Verify billing rates, discounts, retention, and other pricing elements outlined in contracts.
Coordinate with legal, sales, project management, and finance teams to resolve ambiguities or discrepancies in contracts and billing data.
Maintain detailed documentation of billing logic, supporting schedules, and customer communications.
Track billing schedules, renewals, and contract modifications to ensure accuracy throughout the contract lifecycle.
Collaborate with the accounts payable team to ensure alignment between customer invoicing, vendor payments, and overall project financials.
Support audits and compliance reviews by providing contract, billing, and payment documentation.
Help maintain and improve billing policies, contract review procedures, and contract-to-invoice processes.
Respond to client inquiries regarding invoices, billing disputes, or payment issues in a professional and timely manner.