Billing Specialist

STV•Douglassville, PA

6d•Hybrid

About The Position

STV is seeking a Billing Specialist for our Project Accounting group. This position is designated as hybrid (3 days/week in office) and will be located in our Douglassville, PA office. The Billing Specialist will actively engage in portfolio-based billing on assigned projects. Under minimal supervision, the billing specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing. Billing Responsibilities Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects Audits the accuracy of billing information on the EO and entered in the ERP system during project setup Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts With support from the Billing Supervisor, creates the invoicing template to meet contract requirements Routes invoices to the Project Analyst and PM for approval before finalizing invoice Maintains document control of working invoice files and final invoices as well as approvals Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required Develops solutions to billing issues and works with systems design to implement new features May submit invoices to clients or client portals as requested Supports invoicing of retention balances at direction of Project Analyst or PM Supports the reconciliation of annual or end of project overhead audits as required Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice Qualifications: HS/GED Diploma required Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience A minimum of 5+ years of related experience Strong planning, organizational and communication skills Strong proficiency in Microsoft Excel required Experience in the A/E/C industry preferred Note: This position is not eligible for sponsorship Compensation Range: $55,267.00 - $62,803.00 STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (starting at 16 days) • Paid Holidays (9 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications. Not sure this role is the perfect match? We encourage you to apply if STV’s work and values resonate with you. We know great candidates don’t always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow. STV is one of the top infrastructure-focused professional services firms in North America. Founded in 1912, STV advises, plans, designs, engineers and delivers the infrastructure that powers local economies, including transportation systems, buildings, water and other facilities. Headquartered in New York City, the company has more than 65 offices and 3,300 employees who reimagine the solutions and structures that connect our communities. The firm is ranked 34th in Engineering News-Record’s Top 500 Design Firms survey and is 11th in its transportation category. STV is deeply committed to investing in its people and creating a world-class employee experience. We are passionate about mentoring, coaching and cultivating our talent because we know they are destined to become the next generation of industry leaders. We’re also committed to delivering formative career experiences – and we do that by providing challenging and unique work experiences, by mapping multiple ways to advance (beyond the traditional career ladder!) and by recognizing those who successfully chart new and exciting paths for the firm. We value a wide range of perspectives and experiences, without regard to any factor or characteristic, regardless of whether it is a category protected by federal, state and/or local law, making them an integral part of how we work. Our approach ensures that every individual is respected, heard, and given opportunities to contribute meaningfully. We remove barriers and create pathways for growth, embedding fairness into our daily operations. Learn more at stvinc.com. STV exists to make communities better through innovative solutions that connect people, places and the present to the future. Our local teams throughout the country deeply understand the needs of their communities and have the expertise to provide solutions. We are also committed to giving back to our communities and our neighbors through volunteering and philanthropic activities; fundraising events; scholarships, internships, and mentoring; and sustainability and community improvement projects. Learn more. STV provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Requirements

HS/GED Diploma required
A minimum of 5+ years of related experience
Strong planning, organizational and communication skills
Strong proficiency in Microsoft Excel required

Nice To Haves

Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
Experience in the A/E/C industry preferred

Responsibilities

Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
Routes invoices to the Project Analyst and PM for approval before finalizing invoice
Maintains document control of working invoice files and final invoices as well as approvals
Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
Develops solutions to billing issues and works with systems design to implement new features
May submit invoices to clients or client portals as requested
Supports invoicing of retention balances at direction of Project Analyst or PM
Supports the reconciliation of annual or end of project overhead audits as required
Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Benefits

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
Disability insurance
Life Insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off (starting at 16 days)
Paid Holidays (9 days)
Back-Up Dependent Care (up to 10 days per year)
Parental Leave (up to 80 hours)
Continuing Education Program
Professional Licensure and Society Memberships