Billing Specialist

Story Construction • Sioux City, IA

31d • Onsite

About The Position

As the Billing Specialist, you'll coordinate billing processes, help manage project-related documentation, and provide administrative support to construction management teams. You'll work closely with project managers and other team members to ensure timely, accurate billing and project setup, while maintaining compliance with contract and regulatory requirements.

Requirements

• High school diploma or equivalent required.
• Previous billing and administrative experience (1 year) preferred.
• Proficient with software such as Microsoft 365
• Must be detailed with demonstrated ability to juggle multiple priorities at once.

Nice To Haves

• Administrative support experience in the construction industry is a plus.

Responsibilities

• Accurately enter monthly billing information into the billing system, including manual billing and stored material tracking.
• Partner with project managers to gather the necessary billing documentation and ensure all billing-related tasks are completed, including preparing and submitting invoices.
• Process billing for work orders using current labor rates; determine taxability and run job cost reports including material, subcontractor, labor, labor burden, and other costs.
• Review and process all AIA change orders from the architect; maintain records of approved, rejected, and pending non-AIA change orders.
• Enter owner change orders and internal change orders into the shared drive, ensuring all necessary documentation in provided.
• Set up new projects, including schedule of values, billing templates, and project file folders.
• Close out completed projects by organizing billing file folders by year.
• Complete appropriate paperwork for jobs and work orders in Nebraska and South Dakota, in accordance with regional requirements.
• Prepare and send DocuSign requests for subcontracts, change orders, and purchase orders.
• Follow up on outstanding signatures; address alterations as needed.
• Generate reports related to DocuSign activity and change orders.
• Assist with setting up projects in ISQFT as needed.
• Provide support on bid days, including printing bid documents and coordinating materials for submission.
• May perform other duties as assigned.

Benefits

• Employee Stock Ownership Plan
• 3 weeks of paid time off and 6 paid holidays
• 401k with company match
• Year-end bonus eligibility
• Health, dental, vision, and supplemental insurance options
• Company-paid term life insurance, AD&D, and long-term disability
• Paid bereavement leave
• Employee Assistance Program
• Health Saving Account and Flexible Spending Account
• Weekly pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED