Billing Specialist (Temp to Perm)
About The Position
JOB SUMMARY: Under the direction of the Billing Manager, this position will work at our Pleasanton office. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early-on to resolve them efficiently; and the remaining 10% with various other accounting issues. ESSENTIAL FUNCTIONS: Assist the Billing Manager in implementing solid, cost-recoverable T&M and Lump Sum billings to ensure that we always maximize our billing potential Gain credibility with internal & external stakeholders. Serve as a back up to each staff member in the billing department in their respective roles. Prepare monthly billing projections and invoices with all assembled documentation on a timely basis. Assist PMs with Job Cost reports and analysis. Assist PMs with maintaining change order logs. Research and resolve job/project cost issues through investigation and analysis. Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software. Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers Perform other duties and responsibilities, as assigned by Manager.
Requirements
- 3-5 years of experience in billing/accounting.
- Strong analytical and problem-solving skills with attention to detail.
- A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.
- Ability to demonstrate regular and dependable attendance
- Ability to multitask in a fast paced and deadline driven environment
- Strong proficiency in Gmail and Microsoft Office, particularly Excel, and Word
- Good communication skills- verbal and written. Be able to communicate effectively with project managers, customers, co-workers, and executives.
- Experience with PDF form filler software
Nice To Haves
- Knowledge of Smartsheets Web App a plus.
- Bachelor's degree in a related field, preferred but not required
- Construction industry experience is highly desirable.
- Knowledge of J.D. Edwards software preferred.
- Knowledge of Reports Now software a plus.
Responsibilities
- Assist the Billing Manager in implementing solid, cost-recoverable T&M and Lump Sum billings to ensure that we always maximize our billing potential
- Gain credibility with internal & external stakeholders.
- Serve as a back up to each staff member in the billing department in their respective roles.
- Prepare monthly billing projections and invoices with all assembled documentation on a timely basis.
- Assist PMs with Job Cost reports and analysis.
- Assist PMs with maintaining change order logs.
- Research and resolve job/project cost issues through investigation and analysis.
- Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
- Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers
- Perform other duties and responsibilities, as assigned by Manager.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
