Billing Specialist
About The Position
Immediate need for an Billing Specialist to join our team. The Billing Specialist will be a critical player in achieving efficient pre-sale, bookings, and financial operations across the organization. The role reports to the Manager, Billing and Collections. Responsibilities Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information. Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups. Communicate request status, provide relevant information, and answer questions for internal and external requestors. Monitor multiple billing inboxes, responding to clients in a timely manner Recordkeeping Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms. Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc. Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms. Providing W9s and other vendor requested data Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis. Examples include our training guides, information ‘cheat sheets’, and contact sheets when collaboration is required. Work with accounting team to establish timelines for monthly close process milestones. Create Adbook reports to be used by and to gather delivery feedback from various internal teams. Fill out billing information for all active programs within a given month. Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct.
Requirements
- Bachelor’s degree in a related field with minimum 1-2 years work or internship experience
- Strong organizational habits, attention to detail, clear communication, eagerness to learn, and a strong work ethic
- An engaged learner, critical thinker and acute listener
- Microsoft Excel proficiency, Netsuite experience required.
Responsibilities
- Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information.
- Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups.
- Communicate request status, provide relevant information, and answer questions for internal and external requestors.
- Monitor multiple billing inboxes, responding to clients in a timely manner
- Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms.
- Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc.
- Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms.
- Providing W9s and other vendor requested data
- Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis. Examples include our training guides, information ‘cheat sheets’, and contact sheets when collaboration is required.
- Work with accounting team to establish timelines for monthly close process milestones.
- Create Adbook reports to be used by and to gather delivery feedback from various internal teams.
- Fill out billing information for all active programs within a given month.
- Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
