Billing Specialist

STV•Glasgow, KY

1d•Hybrid

About The Position

STV is seeking a Billing Specialist for its Project Accounting group. This hybrid position (3 days/week in office) can be located in Douglassville, PA, Glasgow, KY, Newark, NJ, or Dallas, TX. The Billing Specialist will actively engage in portfolio-based billing on assigned projects, working under minimal supervision with project analysts and other project accounting staff to ensure accurate and timely invoicing. STV, founded in 1912, is a leading infrastructure-focused professional services firm in North America, with over 65 offices and 3,300 employees. Headquartered in New York City, STV is committed to investing in its people, fostering a world-class employee experience, and promoting diversity and inclusion. The firm aims to improve communities through innovative solutions and actively participates in volunteering, philanthropic activities, and sustainability projects.

Requirements

HS/GED Diploma required
A minimum of 5+ years of related experience
Strong planning, organizational and communication skills
Strong proficiency in Microsoft Excel required

Nice To Haves

Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
Experience in the A/E/C industry preferred

Responsibilities

Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
Routes invoices to the Project Analyst and PM for approval before finalizing invoice
Maintains document control of working invoice files and final invoices as well as approvals
Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
Develops solutions to billing issues and works with systems design to implement new features
May submit invoices to clients or client portals as requested
Supports invoicing of retention balances at direction of Project Analyst or PM
Supports the reconciliation of annual or end of project overhead audits as required
Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Benefits

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
Disability insurance
Life Insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off (starting at 16 days)
Paid Holidays (9 days)
Back-Up Dependent Care (up to 10 days per year)
Parental Leave (up to 80 hours)
Continuing Education Program
Professional Licensure and Society Memberships