Billing Specialist

MacKay Sposito•Fort Collins, CO

1d•Hybrid

About The Position

We are seeking a detail-oriented, proactive Project Billing Specialist to join our growing Accounting team. This role is crucial in ensuring accurate, timely, and contract-compliant client invoicing for a variety of engineering projects. The ideal candidate has prior experience in professional services billing and a strong working knowledge of Deltek products is highly desirable. As a key member of the Accounting team, you’ll collaborate closely with Project Managers, Project Coordinators, and Accounting staff to support client billing, accounts receivable, and financial compliance processes. MacKay Sposito has a diversified portfolio of business segments including civil engineering, landscape architecture, land surveying, construction management, environmental services, and entitlement and planning services, coupled with our strategic mix of public and private clients, positioning us for stability and growth. We are all about building lasting relationships and strong communities, committed to honesty, dedication and relationships.

Requirements

2+ years of billing experience in an engineering or professional services environment.
Strong understanding of contract billing terms and project-based accounting.
Must be dependable and have a good work ethic.
Demonstrated success in productivity, accuracy, and timeliness in completing work.
Excellent attention to detail, time management, and organizational skills.

Nice To Haves

Proficiency in Deltek Vantagepoint is highly desirable.
Knowledge of compliance frameworks such as FAR or other regulatory standards.
Familiarity with Google Workspace.

Responsibilities

Prepare, review, and process monthly client invoices in accordance with contract terms (T&M, Fixed Fee, Percent Complete, etc)
Coordinate with Project Managers and Project Coordinators to obtain approvals and resolve discrepancies before finalizing invoices.
Ensure labor, expense, subconsultants, and fee schedules are correctly applied and supported by backup documentation
Generate drafts, monitor WIP, and ensure data accuracy within the Vantagepoint platform.
Support Project Accountant with maintenance of updating billing terms, project status, and contract values within the system.
Track outstanding invoices and coordinate A/R follow-up with clients.
Generate ad hoc reports or research special requests from Project Managers
Determine routine priorities and special prioritization needs for work activities, checking in with supervisory staff as needed to resolve competing priorities.

Benefits

Access to our company sponsored Medical (including an HSA High Deductible option)
Dental
Vision
FSA
Supplemental Life Insurance plans
100% company paid Life Insurance
Short Term Disability
Long Term Disability coverage
401(k) plan with up to a 4% match
Paid vacation time
Paid sick time
11 paid holidays
Employee ownership offerings
MacKay Sposito pays for expenses associated with licensure
Annual profit sharing bonuses
Flexibility in the workplace (work up to two days per week from their home office)