Billing Specialist

Maximus Global Services•Orlando, FL

57d

About The Position

We are seeking a highly motivated and detail-oriented Finance Lead to assume EXTREME OWNERSHIP of our business unit finances. This role is ideal for someone with a strong foundation in accounting, excellent organizational and communication skills with the ability to thrive in a fast-paced environment. The Finance Lead will play a key role in the management of customer relationships in terms of invoicing and collecting, maintaining financial accuracy, ensuring accountability of asset management, and ensuring compliance with company policies and ethical standards. Overview The Finance Lead provides essential financial and administrative support at the business unit, working closely with headquarters, employees, and airline customers. This role ensures accurate billing, efficient collections, vendor payment oversight, asset tracking, and performance analysis, contributing to the business unit’s financial health and operational success.

Requirements

Bachelor’s degree in Accounting
Minimum 1 year of experience in accounting or bookkeeping
Solid understanding of accounting and record-keeping principles
High accuracy in financial data
Fluency in English both written and spoken
Strong client relationship skills
Proficient in MS Office (Word, Excel, Outlook); intermediate Excel required
Ability to multitask and manage competing priorities
Excellent written and verbal communication
Highly organized and efficient in fast-paced environments
Maintains discretion and confidentiality
Integrity
Ethical Conduct
Organization & Attention to Detail
Strong Communication Skills
Effective Time Management

Responsibilities

Prepare backup information for billing and maintain records of all services provided.
Participates aggressively in collections of amounts due.
Reviews / approves / resolves and discrepancy with amounts billed by vendors.
Actively tracks and reports on business unit assets to corporate headquarters.
Reviews / analyzes and provides explanation on business unit financial performance.
Understand all contracts and associated services
Establish and maintain processes to capture billable events per contract terms
Captures, daily operational service delivery information to ensure accuracy of invoices.
Coordinate service authorization with customer managers
Generate invoices in MGS ERP with supporting documentation
Submit billing data to HQ finance for review and approval in line with finance calendar
Liaise with HQ finance to resolve billing discrepancies
Follow up with customers on delayed payments
Proactively pursue outstanding invoices
Request proof of payment when needed
Collaborate with corporate office for support
Reviews all payments pending approval as per ERP system and timely responds to corporate on approval or disapproval / actively resolves any discrepancies noted with vendor.
Tracks all assets as listed in corporate asset tracking system
Reports inventory of assets on a monthly basis to corporate, highlighting any discrepancies / losses etc with corresponding explanations.
Comparison of Business Unit current month and YTD performance vs prior period / year.
Comparison of Business Unit current month and YTD performance vs budget and forecast.
Creates quarterly forecasts in line with corporate objectives.
Creates monthly hours budget detailing hours by day to be consumed in the operation.
Tracks daily hours consumed by operations vs. monthly hours budget.
Provides a weekly report to CFO of hours worked vs budgeted along with variance explanations.
Analysis of sales pipeline as per CRM to ensure it properly reflects opportunities / tasks
Quantification of sales / opportunities
Projection of sales versus budget expectations
Initiates procurement requests for the station.
Keep control of office supplies and station.