Billing Specialist

T&J Companies•Halfmoon, NY

8d•$23 - $26•Onsite

About The Position

The Billing Specialist plays a critical role in ensuring the company invoices customers accurately, completely, and in a timely manner. While our internal systems capture the required data from completed work orders, this role is responsible for reviewing all information for accuracy, confirming all required documentation is collected, and formatting invoices to meet each client’s specific billing requirements. This is a highly detail-oriented, technology-driven position and will be one of two billing specialists within the company. Hours: Monday-Friday | 7:00am-3:30pm OR 8:00am-4:30pm (5 days per week, in-office position)

Requirements

Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite (Outlook, Excel, Word, OneDrive)
Comfortable working within multiple software platforms and online billing portals
Ability to manage deadlines and prioritize tasks effectively
Ability to work independently in a fast-paced office environment
Experience working in a billing, accounting, or administrative role is required
High School Diploma or equivalent is required
Candidates must be authorized to work in the United States
Position is onsite Monday-Friday
Candidates must pass a drug test and background check prior to starting work
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times

Nice To Haves

Experience in the Electrical, Construction, or Facility Services industry is preferred

Responsibilities

Review completed work orders and generate customer invoices
Verify all labor, materials, and technician-used items are properly allocated
Ensure client-required documentation (photos, signatures, compliance items) is complete prior to invoicing
Format invoices according to each client’s specific billing portal and submission requirements
Submit invoices electronically through various client billing systems
Conduct routine follow-up with clients to ensure smooth processing of work orders and timely billing
Gather supporting documentation such as vendor invoices and material receipts to ensure pricing accuracy
Assist with general invoice-related administrative tasks
Additional duties as assigned