Billing Coordinator - Staff

Student Conservation Association

3d • $45,000 - $55,000 • Remote

About The Position

The Student Conservation Association (SCA) is seeking a detail-oriented and
analytical Billing Coordinator to support the organization’s billing operations
across federal, state, and partner-funded programs. This role is responsible for
ensuring accurate, timely, and compliant billing processes aligned with
contractual agreements. The Billing Coordinator plays a critical role in
tracking program revenue, maintaining billing schedules, identifying
discrepancies, and collaborating cross-functionally with program, finance, and
partnership teams. This position requires strong problem-solving skills,
attention to detail, and the ability to proactively identify and resolve issues
in a dynamic environment.

Requirements

• 2+ years of experience in billing, accounts receivable, or related financial role
• Strong analytical and problem-solving skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently while contributing to a team environment

Nice To Haves

• Experience working in a nonprofit or contract-based funding environment
• Familiarity with accounting systems such as Sage Intacct or similar ERP platforms
• Intermediate to advanced proficiency in Microsoft Excel
• Knowledge of government or grant billing processes
• Experience working with cross-functional teams and external partners

Responsibilities

• Track and manage revenue for assigned programs, ensuring accuracy and completeness
• Establish and maintain billing cycles in accordance with contract and funding requirements
• Prepare and process invoices in a timely and accurate manner
• Calculate and monitor monthly unbilled revenue balances and investigate variances
• Ensure billing aligns with contractual terms, budgets, and program activity
• Analyze billing data to identify trends, discrepancies, and process inefficiencies
• Research and resolve billing issues independently, escalating when necessary
• Recommend and implement process improvements to enhance billing accuracy and efficiency
• Monitor program financial performance, including pricing gaps and spending variances
• Partner with program staff to review billing activity and resolve issues
• Collaborate with Finance, Partnership Development, and Accounts Receivable teams
• Support AR in researching billing adjustments, collections issues, and reconciliations
• Maintain strong working relationships with internal stakeholders and external partners
• Utilize internal systems (e.g., Intacct, Nexonia, and other databases) to track and manage billing data
• Ensure data integrity across systems and identify inconsistencies
• Assist in maintaining documentation related to billing processes and procedures

Benefits

• Employer-Paid Life Insurance, AD&D Insurance, and Short-Term Disability
• Health, Dental, Vision, Life Insurances, Pet Insurance, and more
• Free confidential therapy, Teladoc, and financial planning services
• Generous PTO policy (starting at 22 days a year)
• 12 Paid Federal Holidays and Floating Holiday, Community Service, and Education hours
• 403(b) Retirement Plan with employer match
• Paid Parental Leave (up to 4 weeks)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees