Billing Coordinator

Fagen Friedman & Fulfrost LLP • Los Angeles, CA

15h • $30 - $45

About The Position

F3 Law provides essential legal support to California's public schools and community colleges, helping them navigate complex legal challenges to fulfill their mission of serving students and communities. We seek a highly organized and detail-oriented Billing Coordinator to join our dynamic team in Los Angeles. This full-time position plays a crucial role in managing and executing attorney billing alongside other essential accounting and bookkeeping responsibilities. The Billing Coordinator will work closely with attorneys, staff, clients, and vendors, maintaining strict confidentiality and ensuring billing accuracy in line with established policies.

Requirements

• A high school diploma or equivalent is required (a bachelor's degree is preferred), along with 5+ years of progressive billing/e-billing experience, preferably in a legal or professional services environment.
• Proficiency in Microsoft Office Suite, Outlook, and billing software like Aderant/Expert Sierra.
• Keen attention to detail and accuracy, with strong analytical skills to resolve billing issues and reconcile discrepancies.
• Excellent verbal and written communication skills; ability to engage effectively with attorneys, clients, staff, and vendors with professionalism and diplomacy.
• Strong organizational skills, capable of handling multiple priorities in a fast-paced, deadline-driven environment.
• Proactive and solution-oriented, with excellent follow-through.
• Competency in performing calculations for billing, account reconciliation, and financial reporting.
• Dependable and collaborative, able to work independently and make informed decisions.

Responsibilities

• Review and edit pre-bills based on attorney and secretary requests, ensuring accuracy and completeness.
• Research and address billing inquiries and audit requests and resolve issues effectively.
• Compile and bill attorney hours to clients monthly, preparing and distributing final client invoices.
• Assist in preparing client invoices and e-bills, adhering to billing guidelines, and tracking progress until client approval.
• Submit e-bills to clients and third-party vendors as required.
• Process cash receipts and assist with accounts receivable, including researching and resolving payment discrepancies.
• Manage new client and matter setup, and close matters in the billing system as necessary.
• Provide financial analysis, such as billing history and accounts receivable reports.
• Support the Accounting Manager with special projects as needed.

Benefits

• F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED