Billing Assistant
About The Position
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory. The Firm is seeking a highly organized and detail-oriented Billing Assistant to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients.
Requirements
- Strong communication skills, both written and oral
- Ability to effectively present information verbally and in writing
- Basic math skills: add, subtract, multiply, and divide
- Ability to use an accounting calculator
- Ability to utilize computerized accounting and payables software programs (ie. CMS, Excel, Word)
- Ability to work effectively individually independently at times with minimal supervision in a fast-paced environment
- Must be able to work collaboratively in a team environment
- Proficiency in MS Office Suite and Excel
- Strong attention to detail
- Strong customer service skills
- Demonstrated analytical and problem-solving skills
- Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
- Ability to adapt to all work situations in order to achieve desired results
- Ability to use discretion with sensitive and confidential information
- High School diploma or GED equivalent required
Nice To Haves
- A minimum of 1-2 years billing, finance or accounting experience in a law firm environment
- Minimum 1 year experience with 3E or related applications
- BA preferred
Responsibilities
- Assist Billing Coordinators with performing proforma edits, creating and editing bill drafts, and processing invoices
- Assist Billing Coordinators with the filing of bill packages
- Maintain and update special instructions related to billing attorneys’ clients and matters
- Assist with electronic invoice submissions
- Respond to internal inquiries in a timely manner
- Support Billing coordinators with follow-up via email or phone as requested, providing superior customer service
- Observe confidentiality of client and firm matters
- Provide administrative support as needed (i.e. filing, providing client invoice copies, pulling disbursement back up)
- Flexibility to work additional hours as needed
- Assist with special projects as needed
- Perform other duties as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
