Billing Assistant - Audit & Compliance

Simpson Thacher & Bartlett LLP•New York, NY

55d•$65,000 - $75,000•Hybrid

About The Position

Under general supervision and working in conjunction with the Lead Billing Assistant, the Billing Assistant – Audit & Compliance is responsible for audit & documentation compliance, administering personal charges for legal and professional staff, monitoring various shared mailboxes, facilitating release of Timekeepers’ diaries from InTapp into 3E, and for assisting Billing Coordinators with billing related inquiries, proformas, invoice processing, data processing and related administrative duties.

Requirements

High School diploma or GED equivalent required
Strong communication skills, both written and oral
Ability to effectively present information verbally and in writing
Ability to utilize computerized accounting and payables software programs such as 3E.
Ability to work effectively independently, at times with minimal supervision in a fast-paced environment
Must be able to work collaboratively in a team environment
Proficiency in MS Office Suite and Excel
Strong attention to detail
Strong customer service skills
Demonstrated analytical and problem solving skills
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Ability to adapt to all work situations in order to achieve desired results
Ability to use discretion with sensitive and confidential information
A minimum of 1-2 years billing, finance or accounting experience in a law firm environment
Minimum 1 year experience with 3E or related applications

Nice To Haves

BA preferred

Responsibilities

Monitor and action requests to facilitate release and conversion of timekeepers’ diaries in Intapp Time; ensure necessary approvals are received before actioning.
Action requests to transfer, edit, revise timekeeper diaries in 3E
Effectively communicate with timekeepers regarding firm diary policies.
Route out-of-scope requests to the appropriate teams for actioning.
Bill and pay personal charges for legal and professional staff; ensure completion of documentation and verification of coding when needed.
Assist with internal audit of bill packets to ensure compliance with firm policy.
Administer monthly invoice register checks and ensure ongoing progress.
Assist Billing Coordinators with various requests, including pulling invoice copies and disbursement backup, performing proforma edits, creating and editing bill drafts, processing on account applications, processing write offs, processing finalized invoices and filing bill packages in compliance with policy.
Assist with electronic client invoice submissions.
Assist with updates of internal comments and coding regarding billable matters.
Ensure incoming requests to shared mailboxes are being handled in a timely manner.
Observe confidentiality of client and firm matters.
Flexibility to work additional hours as needed
Assist with special projects as needed
Perform other duties as assigned