Billing, AR/AP Accounting Position

Cable Huston•Portland, OR

60d

About The Position

Position Summary: The Client Accounts Specialist is responsible for managing client accounts, tracking time entry, ensuring accurate billing, processing payments, maintaining accurate financial records, and providing exceptional customer service. This role administers the accurate and timely payable and receivable functions, account inquiries, and assisting with account setup and maintenance. The ideal candidate will be detail-oriented, possess strong communication skills, a solid understanding of accounting principles, and the ability to work collaboratively to ensure financial accuracy and compliance.

Requirements

5+ years of experience in accounting, finance, preferably in a law firm
Proficiency with accounting/billing software and advanced Excel skills
Strong analytical and problem-solving skills
Excellent attention to detail and accuracy
Effective communication skills, both written and verbal
Ability to work independently and as part of a team
Proactive approach to identifying and addressing financial issues
Exceptional client service orientation, sound judgment, and the ability to adjust to competing priorities

Responsibilities

Client Account Management:
Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, coordinating on time entry, write-offs and assisting with electronic billing
Generate and issue billing statements and invoices for firm-related expenses
Prior to finalization, review client invoices for guideline adherence
Process client payments, ACH transfers, checks and trust payments
Set up new matters and new hires in billing software
Record and apply payments to client accounts, ensuring accurate account balances
Follow up on overdue accounts and coordinate collection efforts when necessary
AP/AR Payment Processing:
Process payments for firm expenses, including vendor invoices, reimbursements, and other operational costs
Ensure that all payments are processed in a timely and accurate manner
Record and reconcile all payments in the firm’s accounting system
Serve as the point of contact for vendors regarding billing and payment inquiries
Work with clients or external partners to resolve any issues related to payments or account balances
General Ledger Management:
Setup/manage partner draws
Assist with draw checks/client expense checks as needed
Reconcile firm Visa accounts
Prepare and post journal entries to the general ledger, ensuring accuracy and compliance with accounting standards
Assist in the month-end and year-end closing processes, ensuring all financial data is accurate and up to date
Process 1099s
Payroll and Benefits Management
Accurately process payroll for all employees on a regular basis (bi-monthly)
Coordinate with Office Administrator to resolve any discrepancies in time records
Ensure compliance with federal, state, and local payroll regulations, including tax filings and reporting