Billing and Procurement Specialist

M3 Technology Consultants

5d • $55,000 - $65,000 • Onsite

About The Position

The Billing and Procurement Specialist is a key member of the M3 Technology Consultants team, responsible for managing billing, procurement, and administration tasks that keep operations running smoothly. This role focuses on maintaining and updating the ConnectWise system, preparing accurate client invoices, and overseeing the full procurement lifecycle—from processing purchase requests and placing orders to tracking deliveries and managing RMAs. The Specialist will also provide weekly billing reports, procurement updates, and client satisfaction insights to the VP of Finance. This position requires superior communication skills to respond quickly and effectively to diverse client needs, focusing on solutions rather than technical explanations. The Specialist will collaborate with executives, managers, and internal teams to ensure accuracy, efficiency, and a positive client experience. Strong business acumen and problem-solving skills are essential for researching and designing solutions that address operational challenges while maintaining exceptional professionalism and client service.

Requirements

• Associate’s degree in Finance, Business Administration, Business Technology, or related field preferred but not required.
• Proficiency in Microsoft Office Suite.
• Experience with financial management software such as QuickBooks.
• Valid driver’s license and proof of automobile insurance.
• Reliable transportation (car, SUV, pickup, or minivan) for job duties.
• Excellent organizational skills; detail-oriented and able to handle multiple tasks, prioritize, and meet deadlines.
• Self-motivated; able to work independently and as part of a team.
• Strong decision-making and problem-solving abilities.
• Effective communication with all levels of management and staff.
• Analytical skills and ability to learn new systems quickly.
• Excellent verbal and written communication skills with both technical and non-technical individuals.
• Enjoys learning and adapting to new challenges.
• 3–4 years of industry equivalent experience in business, procurement, or related field.

Nice To Haves

• Familiarity with PSA tools such as ConnectWise, Halo, or Autotask preferred.
• MSP industry experience preferred but not required.

Responsibilities

• Maintain and update the ConnectWise system, including agreements, contacts, and automation tools.
• Prepare and process client invoices (monthly agreements, weekly projects, daily sales orders, and special invoices).
• Manage procurement lifecycle: process purchase requests, place orders, track deliveries, handle RMAs, and resolve vendor disputes.
• Receive and inventory equipment, update ConnectWise, and communicate order status to clients and internal teams.
• Provide weekly billing reports, procurement challenges, and client satisfaction updates to the VP of Finance.
• Research and design business solutions to address operational challenges and support team members.
• Maintain high client satisfaction through exceptional service and professional communication.
• Participate in ongoing training and professional development activities.

Benefits

• Very competitive compensation package
• Annual fully paid training for continuing education
• Collaborative team environment
• Entrepreneurial work environment
• Career Growth with an active mentorship program to help guide your advancement as an IT Professional
• Health, dental, vision, sick and vacation leave, cell phone reimbursement, gym membership, and more
• 401k with a generous employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree