Billing Administrator

Repcon • Houston, TX

16h

About The Position

We have earned a reputation for leading the industry in turnarounds, specialty welding, construction, pipe fabrication, and maintenance. Backed by a team of talented supervisors and craft professionals, we are prepared to tackle the toughest jobs for clients in the refining, chemical, petrochemical, renewables, and midstream industries. The Billing Administrator will perform administrative, and accounting duties as required by Repcon procedures and client requirements.

Requirements

• Strong work ethic and personal accountability.
• Proficient with Microsoft Office programs, including, Excel, Word and Outlook
• Ability to multi-task based on changing priorities.
• Ability to follow verbal and written instructions.
• Understanding of basic accounting principles.
• Understanding of billing department procedures and policies.
• 10 key and proficient typing.
• Experience with TRACK, Ariba within an industrial environment.
• Must project a strong customer focus, able to deal diplomatically with clients and co-workers and project a positive corporate image.
• Good organizational skills, able to establish priorities and work to specific deadlines.

Responsibilities

• Generate and distribute accurate client invoices in accordance with Repcon procedures and Client requirements.
• Enter and allocate invoices into accounting system.
• Participate in project reviews and calculation of monthly revenue accruals on assigned projects.
• Responsible for performing Company Owned Equipment audit calculations as per client terms.
• Review billing requests from Project Managers and Field Accounting for accuracy, reconcile against internal records, communicate any discrepancies and follow up for resolution.
• Submit completed invoices to client portals (Ariba, Coupa) or appropriate email box.
• Maintain Client Invoice records and all back up for audit compliance.
• Handle and resolve client rejections or inquiries to ensure timely approval and processing for payment.
• Maintain frequent and open communication with Managers regarding billing and margin issues.
• Track job billing to date amounts against client Purchase Order amounts and communicate when a PO increase is needed.
• Work with field accountants to remove obstacles and ensure accuracy of client invoices.
• Review job cost data for proper cost type, phase and department, process corrections as needed.
• Performs other duties as assigned.

Benefits

• As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees