Bilingual Personal Executive Assistant

Roebuck Law Firm•Las Vegas, NV

12d•Hybrid

About The Position

Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful Bilingual Personal Executive Assistant . This pivotal role requires an individual who is adept at managing a wide range of administrative tasks while providing bilingual support to our legal team and clients. We pride ourselves on our commitment to excellent service and seek to add a professional to help enhance our operations. Position Overview: The Personal Executive Assistant will work closely with the executive staff and attorneys to facilitate efficient workflow, manage schedules, and handle various communications in both English and Spanish. The ideal candidate must possess exceptional organizational skills and the ability to handle multiple tasks while ensuring a positive interaction with our clients. This role requires managing tasks related to both the office and home, including schedules, communications, travel, errands, and personal projects. It is ideal for someone highly organized, proactive, and tech-savvy, who thrives in a dynamic environment and enjoys acting as a key right-hand to an executive.

Requirements

Fluent in Spanish and English (spoken and written)
Prior experience as a personal assistant, executive assistant, or administrative assistant
Strong email and calendar management skills (Gmail, Outlook, or similar)
Tech-savvy: comfortable using smartphones, cloud drives, basic apps, and learning new tools
Extremely organized, detail-oriented, and reliable
High level of discretion and confidentiality with personal, financial, and professional information
Strong written communication skills and professional phone etiquette
Must be based in or near Las Vegas, Nevada

Nice To Haves

Experience working with busy professionals, business owners, or executives
Comfort using productivity tools (e.g., task managers, shared calendars, basic spreadsheets)
Prior experience working with Spanish-speaking families or clients
Flexible schedule to occasionally handle time-sensitive items

Responsibilities

Email, Communication & Calendar Management
Triage and filter high-volume email inboxes (personal and professional)
Flag urgent items, draft simple responses, and organize emails into clear folders/labels
Manage calendar: schedule and reschedule appointments, calls, and meetings
Coordinate communication with service providers, vendors, and contacts via phone, text, and email (English & Spanish)
Personal Life Management
Book and manage personal appointments (medical, dental, car service, home services, etc.)
Handle travel logistics: flights, hotels, rental cars, and detailed itineraries
Assist with personal projects, to-do lists, and follow-ups
Research and compare options for purchases, services, and vendors
Administrative & Organizational Support
Fill out forms, applications, and basic paperwork accurately
Maintain organized digital files, notes, and checklists
Track deadlines, reminders, and renewals (licenses, subscriptions, etc.)
Run light personal errands as needed (if local and agreed in advance)
Executive & Professional Support
Prepare correspondence, documents, and reports
Coordinate professional travel and logistics
Support special projects and act as the point of contact for scheduling and coordination

Benefits

Flexible Scheduling (based on project needs and firm deadlines)
Remote or Hybrid Work Options (when applicable to your duties)
Opportunity for Long-Term, Ongoing Work based on performance
Professional Growth and Skill Development through exposure to personal injury law processes
Competitive Contract Compensation
Health, Dental, and Vision Insurance
Paid Time Off (PTO) & Paid Holidays
401(k) Retirement Plan (with potential employer match)
Performance-Based Bonuses
Continuing Legal Education (CLE) Support (for qualifying legal positions)
Professional Development & Training Opportunities
Employee Wellness and Work-Life Balance Programs