Bilingual Human Resources Specialist

North Marin Community Services • Novato, CA

1d • $38 - $38 • Hybrid

About The Position

North Marin Community Services (NMCS) is the anchor human service non-profit serving Novato/North Marin for the past 50+ years. Our mission is to empower youth, adults, and families in our diverse community to achieve well-being, growth, and success; we envision a strong community with opportunities for all. A trusted community resource, our quality programs are grounded in stability, expertise, and commitment to effectively address the changing needs of our community. Recognized for our leadership and program excellence, we provide vital resources, educational opportunities, and economic support to individuals and families in our community. Whether in the form of short-term assistance or long-term intensive partnership, our interconnected services work together to encourage success at home, at school, and in life to over 10,000 people annually. Join an organization dedicated to providing a supportive and professional working environment. Located in beautiful Novato/Marin County/CA, our workplace culture is driven by our five values: teamwork and collaboration, equity, excellence, integrity, and learning and continuous improvement.

The full interview process consists of one Zoom screen, a first and second interview, and a skills assessment.

The Bilingual Human Resources Specialist supports the human resources functions for the organization and its 75+ staff and 300+ volunteers, including recruiting, onboarding, and offboarding staff, processing payroll, administering benefits and leaves of absence, coordinating staff trainings and surveys, staff retention strategies, coordinating employee relations issues, complying with human resources policies and laws, and other administrative functions.

Requirements

• Fluent in English and Spanish, both verbal and written
• Two years of HR experience including payroll, recruitment, leaves of absence, workers' compensation, and benefits.
• Intermediate in Microsoft Office
• Proficiency with payroll processing and other relevant software.
• Ability to maintain confidentiality and neutrality, especially while handling sensitive information.
• Strong attention to detail
• Skilled at implementing and maintaining internal controls

Nice To Haves

• Professional Certification (PHR, PHRca, SHRM)
• Experience with Paychex

Responsibilities

• Coordinate with hiring managers to recruit open positions, including job postings, sourcing candidates through various channels, conducting the initial screening, schedule panel interviews, check references, and advise the hiring team as needed.
• Onboard and orient new staff, ensuring that all new hire documentation is complete. Conduct regular audits of personnel records to ensure legal compliance.
• Assist with processing employee payroll accurately and on time, ensuring compliance with tax laws and company policy by calculating wages, deductions, and benefits, maintaining accurate records, and resolving discrepancies. Key responsibilities may include managing the payroll system, preparing reports, and serving as a point of contact for employee pay inquiries.
• In coordination with HR Director, ensure organization’s practices, policies, and programs are legally compliant and consistently administered.
• Manage leaves of absence, including tracking, communication, documentation, and coordination with managers.
• Administer workers’ compensation claims, track incidents/reports, and support the interactive process for work restrictions.
• Coordinate benefits administration including annual open enrollment and new hire enrollment.
• Coordinate staff offboarding including conducting exit interviews and paperwork.
• Plan and support organization-wide information meetings such as monthly town halls, training sessions, and employee appreciation activities.
• Assist with the planning and implementation of training programs. Responsible for tracking employee training progress and ensuring compliance.
• Be a strong ambassador for the organization and its mission.
• Other HR and administrative duties as assigned
• With the assistance of the HR Director, provide oversight to the Volunteer Program including database management (VolunteerMatters)
• Serve as primary contact and facilitator for volunteers in search of opportunities and provide support and guidance. Communicate frequently with volunteers to ensure they are satisfied and well-placed
• Coordinate agency-wide and program-specific activities and events for Volunteer Appreciation Week (annually in April)
• Maintain Volunteer Handbook and any training/orientation materials for specific volunteer opportunities

Benefits

• Generous benefits package including medical, dental, and vision benefits, paid vacation and sick time, 15 paid holidays/year, employee assistance program, up to 2% retirement employer match, and childcare discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed