Bilingual Front Desk/ Receptionist

The United Firm | La Liga Defensora, APC•Dallas, TX

2d•Onsite

About The Position

The United Firm | La Liga Defensora, APC is looking to hire an experienced Bilingual Receptionist for our Dallas office. The ideal candidate is an individual who works well in a fast-paced environment. This position requires a true professional who is dedicated and passionate about serving our clients. You will assist clients and guests, answer multi-line phones, manage conference room reservations, and update employee lists and directories. Additionally, you will help office personnel with a variety of tasks at our front desk, including calendaring, and serve as a liaison with department managers. The Receptionist reports directly to the Office Manager.

Requirements

Bilingual (English/Spanish) with full proficiency
Weekend Availability is a MUST
At least 1 year of experience in front desk
Resourceful, and motivated to resolve issues whenever they arise
Customer service attitude

Nice To Haves

Case Management software experience is a significant plus
Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Direct all office visitors
Answer, screen, and forward incoming phone calls
Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)
Provide fundamental information in person and via phone/email
Receive, sort, and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling office access
Order front office supplies and keep an inventory of stock
Update calendars and schedule meetings
Draft, file, and and prepare legal contracts (experience is a plus, but we're willing to teach this skill)
Conduct high-level reviews regarding contract revisions and drafts