Bids and Proposal Manager

Tait North America

89d

About The Position

The Bids and Proposal Manager primary responsibility is to support the bid, contract and compliance management activities within the Tait North America and other regions as required . Functional Outcomes: Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals function. Coordinate incoming bid requests and proposal responses, must organize and track all requests and responses using C4C or other company databases. Maintain and update these databases regularly. Set up customer profiles in appropriate database and maintain customer information. Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans. Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development. Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline. Work closely with sales, engineering, procurement & program management to complete the formulation of "win strategies and themes" (considering strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal. Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions. Solicit management reviews and approvals during proposal development. Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements. Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders. Lead and/or support the development and submission of winning bid responses by working with cross-functional teams, internal experts and contractors, as required. Research and gather information to include corporate information, product information, and other standard materials. Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids. Ensure proper version control is maintained and adhered to cross-functionally during the content development process. Ensure bid proposal documents adhere to the Tait Visual Guidelines.

Requirements

Proven working experience as a Bids and Proposal Manager.
BS/BA degree, or equivalent in relevant experience.
5+ years of experience in managing bids and proposals.
Proven ability to work across organizations with effective communication, leadership, and project management skills.
Proven attention to detail.
Excellent writing, grammar, and spelling ability.
Excellent presentation and written/oral communication skills.
Ability to work in a deadline-conscious, results-driven environment.
Excellent analytical, problem solving and organizational skills.
Ability to work independently and handle multiple projects.
Ability to understand and thrive in high volume work environment during extremely busy peak seasons.
Must be proactive, data driven and show a proven ability to plan.
Proficiency developing metrics planning (good working knowledge of spreadsheets).
Skilled in the use of CRM.

Responsibilities

Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals function.
Coordinate incoming bid requests and proposal responses, must organize and track all requests and responses using C4C or other company databases.
Maintain and update these databases regularly.
Set up customer profiles in appropriate database and maintain customer information.
Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans.
Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline.
Work closely with sales, engineering, procurement & program management to complete the formulation of "win strategies and themes" (considering strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal.
Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
Solicit management reviews and approvals during proposal development.
Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders.
Lead and/or support the development and submission of winning bid responses by working with cross-functional teams, internal experts and contractors, as required.
Research and gather information to include corporate information, product information, and other standard materials.
Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids.
Ensure proper version control is maintained and adhered to cross-functionally during the content development process.
Ensure bid proposal documents adhere to the Tait Visual Guidelines.
Debrief teams after proposal submittal.
Interview team members on successful or unsuccessful strategies and tactics.
Facilitate a retrospective assessment on proposals, and refine future proposal strategies, process, templates and training.