BID SEET Program Support - Coordinator 1

University of New Orleans•New Orleans, LA

About The Position

Coordinates administrative and support functions for the Section of Environmental Epidemiology and Toxicology (SEET) and the Bureau of Infectious Disease (BID) staff. Assists with calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry. Assists with travel arrangements, authorizations, and expense accounts. Functions as the primary LA GOV purchasing agent, handles and tracks purchase card transactions, ensures invoices are entered in system and paid. Assists with obtaining and comparing acquisition specifications. Makes recommendations for purchasing decisions. Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, renewal and updating maintenance agreements, contacting service providers, and verifying work completion. Supports all inventory and surplus processes for both Programs including but not limited to: surplus preparation, equipment availability notifications, data entry, and preparation of transfer detail reports and reviews and verifies annual property and inventory control reports from Louisiana Department of Health (LDH) Operations and provides completed forms and reports back to Operations and Support. Conducts safety inspections, quarterly safety meetings and communications with Benson Tower Building Management as it relates to safety drills and routine maintenance service requests. Maintains the Employee Emergency Database. Other tasks as assigned.

Requirements

Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
Must have experience using MS Office products (e.g. Outlook, Excel, PowerPoint)
Excellent analytical and critical thinking skills; effective organizational and time management skills.
Great attention to detail and follow up.
Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Nice To Haves

Advanced degree.
Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
Minimum 1 year professional experience with creating data reports.
Minimum 1 year professional experience with project or program coordination.
Relevant industry certifications.

Responsibilities

Coordinates administrative and support functions for the Section of Environmental Epidemiology and Toxicology (SEET) and the Bureau of Infectious Disease (BID) staff.
Assists with calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry.
Assists with travel arrangements, authorizations, and expense accounts.
Functions as the primary LA GOV purchasing agent, handles and tracks purchase card transactions, ensures invoices are entered in system and paid.
Assists with obtaining and comparing acquisition specifications.
Makes recommendations for purchasing decisions.
Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, renewal and updating maintenance agreements, contacting service providers, and verifying work completion.
Supports all inventory and surplus processes for both Programs including but not limited to: surplus preparation, equipment availability notifications, data entry, and preparation of transfer detail reports and reviews and verifies annual property and inventory control reports from Louisiana Department of Health (LDH) Operations and provides completed forms and reports back to Operations and Support.
Conducts safety inspections, quarterly safety meetings and communications with Benson Tower Building Management as it relates to safety drills and routine maintenance service requests.
Maintains the Employee Emergency Database.
Other tasks as assigned.