CCPH Program Support - Coordinator 1

University of New Orleans•Baton Rouge, LA

58d

About The Position

Coordinates administrative and support functions for the Center of Community and Preventative Health (CCPH). Assists with calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry. Assists with gathering weekly reports from bureaus in the CCPH and prepare weekly binders for key staff. Gathers and organizes hiring documents and contract documents. Assists with travel arrangements, authorizations, and expense accounts. Functions as the primary LA GOV purchasing agent, handles and tracks purchase card transactions, ensures invoices are entered in system and paid. Assists with obtaining and comparing acquisition specifications. Makes recommendations for purchasing decisions. Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, renewal and updating maintenance agreements, contacting service providers, and verifying work completion. Maintains the Employee Emergency Database. Supports and serves in coordination and management of Emergency Operations during activation and as needed between events. Other tasks as assigned.

Requirements

Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
Excellent analytical and critical thinking skills
Effective organizational and time management skills.
Great attention to detail and follow up.
Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Nice To Haves

Advanced degree.
Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
Minimum 1 year professional experience with creating data reports.
Minimum 1 year professional experience with project or program coordination.
Relevant industry certifications.

Responsibilities

Coordinates administrative and support functions for the Center of Community and Preventative Health (CCPH).
Assists with calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry.
Assists with gathering weekly reports from bureaus in the CCPH and prepare weekly binders for key staff.
Gathers and organizes hiring documents and contract documents.
Assists with travel arrangements, authorizations, and expense accounts.
Functions as the primary LA GOV purchasing agent, handles and tracks purchase card transactions, ensures invoices are entered in system and paid.
Assists with obtaining and comparing acquisition specifications.
Makes recommendations for purchasing decisions.
Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, renewal and updating maintenance agreements, contacting service providers, and verifying work completion.
Maintains the Employee Emergency Database.
Supports and serves in coordination and management of Emergency Operations during activation and as needed between events.
Other tasks as assigned.